Administrative Technician

RESPONSIBILITIES

Kforce has a client in Palm Beach Gardens, FL that is seeking an Administrative Technician.

Job Responsibilities

• Coordinate end-to-end logistics for instructor-led training classes and learning events
• Partner with facilitators to establish class schedules and coordinate training requirements
• Reserve classrooms and manage classroom schedules
• Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training
• Perform Learning Management System (LMS) administration for classroom training, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues
• Monitor and respond to requests received
• Manage and maintain University and Quality training calendars
• Order and maintain classroom, training, and office supplies
• Coordinate with other departments and external vendors to resolve scheduling, logistical, facilities, and administrative issues
• Audit and process invoices in accordance with established accounts payable procedures
• Interact professionally with employees and leaders at all levels of the organization
• Maintain accurate training, scheduling, and administrative records
• Support special projects and learning initiatives as requested
• Perform other job-related duties as assigned

REQUIREMENTS:

• High School diploma or GED
• Five or more years of relevant administrative, operations, training coordination, or related experience

Preferred Qualifications

• Experience coordinating instructor-led training, meetings, events, or similar activities
• Experience administering a Learning Management System (LMS), preferably SAP

SuccessFactors:

• Experience managing shared mailboxes, calendars, room reservations, and scheduling
• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, and PowerPoint
• Experience processing invoices, purchase orders, or chargebacks
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accurate recordkeeping
• Strong written and verbal communication skills
• Demonstrated customer service and problem-solving skills
• Ability to work independently while collaborating effectively with facilitators, employees, vendors, and internal business partners

Key Competencies:

• Customer Focus
• Planning and Organization
• Attention to Detail
• Communication
• Problem Solving
• Collaboration
• Accountability
• Adaptability

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer.

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