Part-Time Evening Finance Office Administrator - Trucking and Brokerage

Job Description
Job Description
About the Job:
Part-Time Evening Finance Office Administrator - Trucking and Brokerage
Position Overview:
We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.

Key Responsibilities

Process and reconcile fuel receipts for accurate record-keeping and reimbursement. Support basic book-keeping tasks on a day to day basis. Maintain comprehensive driver files, including licenses, certifications, and medical records. Monitor expiration dates and ensure timely renewal of driver documentation. Prepare and assist with IFTA (International Fuel Tax Agreement) reporting. Manage Highway Use Tax (HUT) documentation and reporting. Verify driver logs and hours of service compliance. Process trip-related documentation and paperwork.

Maintain organized filing systems for both digital and physical documents. Assist with accounts payable/receivable related to fuel expenses. Support dispatch operations as needed during evening hours. Coordinate with drivers regarding documentation requirements. Generate regular compliance reports for management review.

Required Qualifications

High school diploma or equivalent.
Previous administrative experience, preferably in transportation or logistics.
Strong attention to detail and organizational skills.
Proficiency in Microsoft Office Suite (particularly Excel).
Experience with data entry and record keeping.
Ability to work independently during evening hours.
Strong communication skills for interacting with drivers and team members.

Preferred Qualifications

Experience with transportation management software.
Knowledge of DOT regulations and compliance requirements.
Previous experience with IFTA and HUT reporting.
Familiarity with electronic logging devices (ELDs).
Understanding of trucking industry terminology and operations.
Experience with accounts payable/receivable.

Schedule

Part-time evening hours (specific hours to be discussed).
Must be flexible to accommodate industry demands.

Working Conditions

Office environment.
May require occasional weekend availability for month-end processing.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Ability to lift up to 15 pounds (files, office supplies).
Benefits (If Applicable)
Competitive hourly rate.
Industry-specific training provided.