Paralegal / Legal Secretary in Tallahassee, Florida (ONSITE)

Job title: Paralegal / Legal Secretary

Work Address/Location: ONSITE (3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000)

Duration: 8+ Months

Position Summary

Our client is seeking an experienced Paralegal/Legal Secretary with 3-5 years of legal support experience to provide comprehensive litigation and administrative support to a team of 3-4 attorneys. The ideal candidate will have a strong understanding of the Florida court system, experience with court filings, case management, attorney calendar coordination, and litigation support functions.

This role requires a detail-oriented professional who can effectively manage multiple priorities, communicate with judicial assistants and court personnel, prepare legal documents, and support attorneys throughout the litigation

process.

Key Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys. Format, proofread, finalize, type, and electronically file legal documents.
• Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates.
• File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals.
• Maintain and organize attorney case files, both electronic and physical. Manage attorney calendars, including scheduling hearings, depositions, mediations, trials, and client meetings.
• Coordinate and communicate with Judicial Assistants regarding scheduling and court matters.
• Assist attorneys with discovery requests, responses, and document production. Prepare exhibits, hearing binders, and case-related documentation.
• Arrange for service of process and maintain tracking of legal deadlines. Retain and schedule court reporters and obtain hearing and deposition transcripts.
• Monitor court dockets and case activities.
• Perform general administrative duties, including answering phones, coordinating travel arrangements, and supporting office operations. Assist with closing case files and records management activities.
• Required Qualifications
• 3-5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary.
• Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred).
• Knowledge of Florida court procedures, rules, and electronic filing systems. Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH).
• Strong litigation support experience, including discovery, exhibits, and pleadings preparation.
• Experience communicating with judges' offices and Judicial Assistants.

Client Information

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience using Adobe Acrobat for document preparation and management.
• Exceptional organizational, time management, and communication skills.
• Ability to handle confidential information with professionalism and discretion. Prior experience in a litigation practice environment.
• Familiarity with court docketing systems and case management software. Experience preparing trial exhibits and hearing materials.
• Knowledge of e-filing requirements and court deadlines.
• Skills & Competencies
• Litigation Support
• Court Filings & E-Filing Legal Document Preparation Case Management
• Calendar Management Discovery Coordination
• Pleadings & Motion Formatting Court Scheduling
• Records Management Microsoft Office Suite Adobe Acrobat
• Written and Verbal Communication Attention to Detail
• Multitasking and Prioritization
• Contract Position Requirements
• The successful candidate will be responsible for supporting attorneys through all phases of litigation by managing court filings, maintaining case files,
• coordinating schedules, preparing legal documentation, and ensuring
• compliance with court deadlines and procedural requirements. This role
• demands strong organizational skills, accuracy, and the ability to thrive in a fast-paced legal environment.

Required skills:

• Ability to speak and understand English
• Associates of Bachelors degree
• Must have 3 to 5 yrs experience working as a paralegal or legal secretary
• 3 years of experience with Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
• 3 years of experience in preparing legal documents and subpoenas
• 3 years of experience with preparing discovery requests and scheduling hearings, trials and depositions
• 3 years of experience with formatting, finalizing, typing and filing documents
• 3 years of experience with preparing letters and legal documents from drafts
• 3 years of experience with filing pleadings and motions with appropriate tribunals
• 3 years of experience with managing executive management daily calendars
• 3 years of experience in managing travel arrangements

Preferred skills:

• 3 years of experience working in the Florida Courts systems (Highly desired)