Sr CTMS Project Manager - Remote

Title: Sr CTMS Project Manager 
Location: Foster City, CA or Remote
Fulltime
Experience Level: 12 to 20 Years

Role Summary
·       We are seeking an experienced Senior Project Manager to lead and coordinate CTMS project management activities for Clinical Services (CS)-led workstreams, covering both existing initiatives and future project activities.

·       The role will be responsible for establishing and maintaining integrated project plans, aligning cross-functional dependencies, managing critical-path activities, proactively identifying risks and issues, and ensuring timely execution across multiple stakeholders. The ideal candidate should be highly organized, proactive, and comfortable operating in a complex pharmaceutical/clinical development environment. 

Primary skills

• 8+ years of experience in Senior Project Manager with CTMS and Clinical Portfolio Support.
• Senior Project Management experience, preferably within pharmaceutical, biotechnology, clinical development, or life sciences environments.
• Strong experience with MS Project and/or Smartsheet for project planning and tracking.
• Proven ability to identify, manage, and align critical-path activities and cross-functional dependencies.
• Strong risk and issue management capabilities with a proactive approach to mitigation and escalation.
• Demonstrated ability to drive action items and dependencies through to completion.
• Strong stakeholder management and communication skills.
• Experience managing multiple workstreams and priorities simultaneously.
• Strong project planning, scheduling, reporting, and governance capabilities.
• Ability to work effectively with both business and technical stakeholders.
• PMP certification preferred, or demonstrated equivalent project management expertise.
• Knowledge of clinical operations processes and GxP/regulatory environments is preferred.

Job Description
·       Lead project management activities for CS-led CTMS workstreams and initiatives, including planning, execution, tracking, and closure.
·       Develop and maintain detailed project plans using MS Project and/or Smartsheet, ensuring milestones, dependencies, deliverables, and critical-path activities are clearly defined.
·       Coordinate with Clinical Services, Clinical Operations, IT, Data, Technology, and other cross-functional teams to ensure alignment and timely delivery.
·       Identify and actively manage critical-path activities, interdependencies, risks, issues, assumptions, and decisions.

·       Proactively flag potential schedule or delivery risks and drive appropriate mitigation and resolution plans.

·       Track project progress against approved timelines, milestones, scope, and deliverables.
·       Facilitate regular project status meetings and provide clear, concise status reporting to project and leadership stakeholders.
·       Maintain RAID logs, action trackers, milestone plans, and other project governance artifacts.
·       Follow through on open actions and dependencies to ensure timely closure and prevent project delays.
·       Support project prioritization, resource planning, and coordination across existing and future CTMS initiatives.
·       Partner with stakeholders to identify schedule conflicts, dependency gaps, and resource constraints and drive resolution.
·       Ensure effective communication and transparency across all project stakeholders.
·       Support project governance, escalation management, and leadership reporting as required.
·       Contribute to continuous improvement of CTMS project management processes, tools, and templates.

Secondary Skills 
·       Experience in Clinical Trial Management Systems (CTMS) or clinical operations.
·       Understanding of pharmaceutical/biopharmaceutical clinical development processes.
·       Familiarity with GxP-regulated environments and applicable compliance expectations.
·       Experience with Agile and/or Waterfall project management methodologies.
·       Experience with Jira, Azure DevOps, ServiceNow, SharePoint, or similar project collaboration tools.

·       Strong PowerPoint and Excel skills for leadership reporting and project analysis.
·       Experience working in large, matrixed, global organizations.
·       Change management and stakeholder engagement experience.
·       Experience managing vendor or third-party dependencies is a plus.

Regards

Rajesh

Arrowminds Inc