Admin Assistant, Collaboratory

This part-time position provides administrative assistance to the Collaboratory director and associated staff. The annual hours for this position are 1152 - 24 hours per week for 44 weeks (during the academic year) and 12 hours per week for 8 weeks (during the summer).

Primary Duties

1. Develop and maintain a clearinghouse of Collaboratory-related project data, including project team rosters, alumni, project managers, volunteer mentors, partners, and team budgets
2. Manage logistics related to team performance evaluation, including workflow/document management and meeting scheduling
3. Coordinate travel details for site teams
4. Support planning and logistics for an annual student leaders’ workshop
5. Execute purchasing requests related to Collaboratory and ENGR 211 projects
6. Support Collaboratory marketing and public relations
7. Develop appropriate and timely expressions of gratitude to volunteers, investors, and other stakeholders
8. Monitor and maintain Collaboratory budgets
9. Supervise work-study students, as needed, to accomplish position objectives.
10. Coordinate and oversee the creation and distribution of monthly and bi-annual newsletters to alumni and supporters

Secondary Duties

1. Maintain consistent and reliable attendance.

Critical Operating Practices

This position requires the following of the incumbent:

• Consistent demonstration of the highest standards of personal integrity
• A commitment to cultural intelligence and developing strong inter-cultural engagement skills
• Productive efforts toward the achievement of department goals and the University’s strategic plan
• Consistent engagement in the communication process, actively seeking to make sure that priorities and initiatives, as well as changes are communicated abundantly
• Consistent efforts to foster a work environment that is rooted in Christian values
• Integration of Christian faith into daily work

Compliance

Employees must comply with the use of Personal Protective Equipment (PPE) which includes, but is not limited to, safety glasses, chemical splash goggles, protective footwear, gloves (mechanical, chemical resistant, electrical, cut-resistant), face shields, hearing protection, protective clothing, etc. Requirements for use of PPE are communicated in the Safety Manual, Section 25; by supervision; in area safety rules; in machine and process procedures; and by posted signage. In addition, if a task exists with an inherent potential hazard but the use of PPE has not been identified, employees are encouraged to use the appropriate PPE to protect against the hazard.

Education Required: High school diploma or equivalent required

Education Preferred: Associates' Degree or above

Experience Required: 2-3 years of administrative support experience

Skills & Characteristics Required for the Position:

• Excellent organizational and time management skills
• High commitment to accuracy and attention to detail
• Strong verbal and written communication skills, including ability to communicate effectively across departments and with internal and external constituencies
• Ability to complete a number of projects concurrently and efficiently
• Strong computer proficiency, including the ability to use Microsoft Office software as well as basic web design and learning management systems
• Ability to effectively supervise student employees