Construction Staff Accountant/ Finance Operations Specialist

Job Description
Job Description
???? Keep the Numbers Right, Keep Projects Moving – Join Pro Commercial as a Construction Staff Accountant / Finance Operations Specialist!

Job Title

Construction Staff Accountant / Finance Operations Specialist
Company:
Pro Commercial
Salary:
$60,000 – $70,000 per year
Employment Type:
Full-Time
Department:
Finance
Reports To:
Chief Financial Officer (CFO)
FLSA Status:
Exempt / Non-Exempt (to be determined)
Location:
Huxley, IA (In-office or Hybrid potential based on candidate)
Job Overview
Pro Commercial is seeking a detail-oriented and organized Construction Staff Accountant / Finance Operations Specialist to support core accounting functions.

This role plays a key part in ensuring financial accuracy and operational efficiency across accounts payable, accounts receivable, job costing, and monthly financial close. The ideal candidate is highly reliable, skilled in QuickBooks Desktop, and thrives in a fast-paced, construction-focused environment.

Who We Are
Pro Commercial builds high-quality commercial spaces with precision, speed, and professionalism. Our team culture is collaborative, systems-driven, and centered around personal accountability and clear communication. As a finance team member, you'll be a critical support to our field and operations staff—ensuring the numbers match the work in the field.
Learn more at

Key Responsibilities
Accounts Payable:
Process vendor invoices in QuickBooks Desktop
Match documentation and code transactions to jobs, cost codes, and GL accounts
Track and process retainage payments
Maintain accurate vendor records and support documentation
Credit Card & Expense Reporting:
Review credit card transactions and employee expense reports
Ensure completeness of receipts and approvals
Prepare and sync transactions for accounting system entry
Escalate missing information or discrepancies
Job Costing Support:
Validate cost code and job accuracy
Identify and correct misclassified expenses
Assist with job cost reports and reconciliations
Accounts Receivable:
Generate customer invoices including retainage tracking
Record payments and monitor aging reports
Support basic collections communication and follow-up
Payroll & Close Support:
Assist in payroll allocation and distribution
Perform reconciliations for bank accounts and credit cards
Support posting of journal entries and assist in monthly close activities
Project Support
Set up new jobs/projects in Buildertrend, including scope details and status updates
Prepare subcontracts for assigned jobs
Follow up with subcontractors on outstanding contract items, COI, and W-9 documentation
Track project milestones, deliverables, and deadlines
Monitor project budgets and expenses, flagging discrepancies
Communication & Coordination
Serve as a point of contact between project teams, vendors, and stakeholders
Relay updates between team members and the Project Coordinator
Help resolve scheduling conflicts or resource bottlenecks
Subcontractor Onboarding & Compliance
Assist the Project Coordinator in identifying and securing qualified subcontractors
Support the preparation, review, and execution of subcontracts with selected subs
Set up new subcontractors in Buildertrend and manage their onboarding from start to finish
Collect, verify, and track Certificates of Insurance (COI) and W-9 forms for all subcontractors; follow up on expiring or missing documentation
Collect and track subcontractor lien waivers (conditional/unconditional, progress/final) to ensure they're on file before payments are released
Maintain records of subcontractor agreements, scope of work, and contract terms
Follow up with subcontractors on outstanding contract items or missing documentation
Documentation & Reporting
Maintain project files, records, and shared drives/folders
Maintain accurate, up-to-date job, subcontractor, and invoicing records in Buildertrend
Enter and process subcontractor invoices and job costs in Buildertrend
Compile data and generate status/progress reports
Ensure documentation complies with company standards
Administrative Tasks
Order supplies or coordinate resources needed for projects
Handle day-to-day administrative and clerical support, including filing, correspondence, and data entry
Process and organize back-office paperwork related to jobs and subcontracts
Quality & Risk Support
Help identify potential risks or issues and escalate to the Senior Project Coordinator*
Support quality checks against project requirements
Assist in post-project reviews and lessons-learned documentation
Qualifications
Required:
2–5 years of accounting experience
Proficiency in AP and AR processes
Experience with QuickBooks Desktop
Intermediate Microsoft Excel skills
Preferred:
Construction or job-cost accounting background
Familiarity with project management or expense tracking systems
Preferred associate or bachelor’s degree in business recommend or 5 years of equivalent related work experience
Core Competencies:
High attention to detail and accuracy
Organized and deadline-oriented
Follows documented processes consistently
Clear verbal and written communication skills
Strong organizational and multitasking skills
Proficiency in computer skills, using Microsoft Office, experience with Buildertrend, or similar construction project management software a plus
Experience with subcontractor compliance documentation (COI, W-9, lien waivers) preferred
Good written and verbal communication skills
Attention to detail
Ability to work in a fast-paced environment, with multiple priorities and deadlines
Benefits
Health & Wellness: Medical, dental, vision, HSA, life and disability insurance
Work-Life Balance: PTO for vacation, sick days, and holidays; relocation assistance if applicable

Career Development: Paid training and certifications, mentorship, tool replacement program, tech package (tablet or smartphone)
Compensation: Retirement plan, bi-weekly pay schedule, annual bonus program
Perks: Company events, employee rewards, and a supportive, growth-driven work environment
Schedule
Full-time, Monday to Friday
Flexible schedule available depending on in- office/hybrid/remote arrangement
Location
Office in Huxley, IA
Open to in-office or hybrid work based on candidate qualifications and team alignment
Must be able to work U.S. Central Time hours if remote
Equal Employment Opportunity Statement:
We are proud to be an

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.