Fleet Controller

United Infrastructure is a UK-based infrastructure services company delivering critical energy, power, water, telecoms and social infrastructure projects. Following the acquisition of Wood’s UK Transmission & Distribution business, United Infrastructure has strengthened its capabilities in power engineering, construction and asset optimisation, supporting grid resilience and the transition to a low-carbon energy system. The company partners with public and private clients to deliver safe, sustainable and future-ready infrastructure across the UK.

Driven by significant growth, United Infrastructure are seeking a Fleet Controller for their Power Transmission & Distribution business. This role will be based at our offices in Darlington, County Durham..

Key Responsibilities

• Operational Efficiency: Monitoring and tracking vehicle locations and conditions using fleet management software.
• Accident & Risk Management: Handle insurance claims, manage accident reports, and promote safe driving practices.
• Cost Control: Monitor and approve repair costs.
• Communication: Serve as the main contact point for drivers and service providers.
• Insurance: Ensuring that all road going vehicles and plant are recorded onto the Motor Insurance Database in a timely manner.  Point of contact for driver details and vehicle verification in the event of accident.
• Finance: Produce month end charging spreadsheet for all vehicles and insurance.
• Vehicle Sourcing: Point of contact for the supply of vehicles to the projects, liaising with Suppliers to ensure correct vehicle is delivered in a timely manner.
• Licence Checking: Administrating licence checks for the business.
• HR: Process car applications and source vehicle for new starts.
• Lease Provider: Liaise with the supplier to procure and process orders for short and long-term lease vehicles.
• Tax: Prepare P11d information for vehicles and send to Group Tax monthly.
• Fuel Cards: Administer Fuel Cards for all Projects.
• Damages: Check and approve/dispute recharge notifications (tyres, punctures etc.) and cc relevant Projects so they can accrue costs

Required Skills and Qualifications

• Experience: Previous experience in fleet management, transport coordination, or vehicle maintenance is highly desirable.
• Technical Knowledge: Understanding of vehicle maintenance and in some cases, HGV/LCV regulations.
• Systems Proficiency: Confident IT skills, ideally including experience with fleet management software.
• Communication & Organization: Strong organizational skills and the ability to work under pressure in a fast-paced environment.
• Attention to Detail: High level of accuracy for record-keeping and compliance documentation. 
• Problem-solving: Quickly addressing and resolving logistical issues.
• Logistics: Integral part of supply chain management.
• Cost Management: Reducing operational costs through optimized fleet management.

Additional Information:

• Engage with external service providers and maintain strong working relationships
• Ensuring that all company stakeholders are always kept well informed.
• Contact Projects for driver details to enable completion of any Notices of Intended Prosecution from various Police departments for Speeding/Contravene Red Traffic Light etc.
• Ensure payment and recharge of any Car Parking/Bus Lane/Congestion Charges
• Check weekly hire reports from hire companies match our Fleet systems and resolve any discrepancies
• Check Hire Company off hire reports, make sure dates match our records.

Please note - Applicants must have proof of right to work and remain in the UK.