Executive Assistant to the Founder, Managing Partner

Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera launched the first cryptocurrency fund in the United States in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $3.5bn across three strategies – passive, hedge, and venture – exclusively focused on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem.

We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based in our New York City office. This position requires on-site presence a minimum of four days per week, including any days the Managing Partner is working from that office.

The Managing Partner splits his time between Pantera's offices roughly:
San Juan            60%
New York City     20%
San Francisco    10%

Responsibilities

• End-to-end ownership of the Managing Partner’s calendar, including scheduling and prioritization
• Serve as a thoughtful gatekeeper, ensuring the Managing Partner’s time is focused on his most impactful issues
• Anticipate and prepare for all internal and external meetings, including managing logistics, drafting and circulating agendas, compiling briefing materials, and ensuring the Managing Partner is fully equipped for each discussion
• Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings
• Provide basic project management support by establishing cadence, tracking progress, and prioritizing tasks to ensure timely completion
• Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders
• Maintain organized systems for data management and tracking, including both physical and electronic files
• Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner
• Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities
• Oversee technology coordination for the Managing Partner’s homes and offices, ensuring all devices and systems function seamlessly both on-site and while traveling
  

Qualifications:

• Bachelor's degree from a top-tier university required
• 10+ years of experience providing support to C-level executives
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
• Outstanding verbal and written communication, with ability to convey information clearly and professionally
• Outstanding interpersonal skills, emotionally mature, and able to build relationships
• Proactive approach to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with utmost discretion
• Proficiency in Microsoft Office and Apple hardware
• Meticulous, professional, confident, sophisticated, and gracious