Project Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator to join our Topside Division.

Location

• Grimsby
• Hybrid

Core Purpose

• Manage the deployment and coordination of Technicians and Engineers across multiple projects, ensuring compliance with client requirements, certification standards, and internal processes.
• Maintain accurate personnel records, coordinate travel arrangements, and ensure personnel are fully prepared and operationally ready for site deployment.

Key responsibilities and accountabilities:

• Coordinate the onboarding and mobilisation of Technicians and Engineers for project assignments, ensuring alignment with project requirements and timelines.
• Maintain accurate and up-to-date personnel records, including certification matrices and compliance documentation.
• Track personnel movements, assignments, and activity records to ensure accurate and timely reporting.
• Communicate regularly with project personnel to confirm availability, obtain required documentation, and resolve administrative queries.
• Monitor certification expiry dates and liaise with personnel to obtain updated documentation, ensuring ongoing compliance with HSE, IMCA, and client requirements.
• Support recruitment activities by screening CVs, coordinating interviews, and maintaining candidate pipelines.
• Liaise with the Finance department regarding payroll, expenses, and invoice-related queries for project personnel.
• Ensure all personnel data is stored accurately and securely in accordance with company procedures and GDPR requirements.
• Provide administrative support for training coordination, certification renewals, and competency tracking.
• Provide general administrative support to Project Coordinators and Project Managers as required.

Skills and Experience:

• Demonstrable experience in project administration, coordination, or a related operational support role.
• Strong organisational skills, with the ability to manage multiple priorities effectively and deliver against tight deadlines.
• High attention to detail, with the ability to manage multiple administrative tasks accurately and efficiently.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience with certification and compliance management systems is desirable.
• Familiarity with GWO or other industry-specific training standards is advantageous.
• Proactive, self-motivated, and able to work independently.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
• A team player with a willingness to support other departments as required.

Qualifications:

• Minimum: GCSEs (or equivalent) in English and Mathematics.
• NVQ Level 3 or equivalent qualification in Business Administration, Project Management, or an engineering-related field.
• Full UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.