Executive Assistant to the Director of ECPD - London

Executive Assistant to the Director of ECPD - London

About the role

This is an opportunity to work at the heart of a busy and varied department, providing trusted support to the Director of Estates, Capital Projects & Design and helping them make the best use of their time. You will have real ownership of the day to day running of the Directors office, from anticipating priorities and preparing for key meetings to keeping decisions and actions moving forward.

With visibility across the department, you will work closely with senior leaders and colleagues involved in major capital programmes and the operational estate. It is a role with plenty of variety and scope to make an impact, combining first class executive support with governance, communication and coordination across the department.

About you

You will bring strong senior level Executive Assistant or Personal Assistant experience, with a track record of supporting a director or equivalent senior leader in a busy, complex organisation. Highly organised and proactive, you will be confident managing competing priorities independently, anticipating what is needed and using sound judgement to keep a demanding office running smoothly.

You will be an excellent written and verbal communicator, able to draft and proofread high quality correspondence, papers and reports and handle confidential information with discretion. You will build effective relationships at all levels and bring tact, diplomacy, attention to detail and a solutions focused approach. Experience in estates, capital projects, construction or a comparable technical or project environment would be useful but is not essential.

Key areas of responsibility

• Manage the Directors diary, inbox, correspondence and meeting preparation
• Coordinate Senior Leadership Team meetings, papers, decisions and actions
• Maintain the departments risk register and track actions and reporting
• Draft high quality correspondence, papers and internal communications
• Coordinate training, compliance and departmental reporting requirements
• Build effective relationships across the Museum and with external stakeholders

The Masterplan

The British Museum is undertaking its biggest transformation since its founding nearly 300 years ago. This physical and intellectual transformation includes large scale building and gallery transformation, new ways of connecting with audiences and different ways of working. As we look towards this exciting future, we remain guided by the words of our founder Hans Sloane - who dreamed of a museum connecting all arts and sciences, which would be accessible to everyone, everywhere.

At the British Museum, we believe our people are at the heart of everything we do and have designed a benefits package that goes beyond the ordinary. Our full list of benefits can be found here , but weve outlined some highlights below:

• Free exhibition entry for you and guests, exclusive private views, ICOM and reciprocal museum access.
• Civil Service Pension Scheme defined benefit with considerable employer contribution.
• 25 days annual leave plus bank holidays and 2.5 privilege days (and +5 days after 10 years).
• Social and wellbeing perks including Staff parties, social clubs, CSSC sports and leisure, and support from the Civil Service Retirement Fellowship.

• Learning and development through courses, mentoring and Athena as well as support for professional qualifications.

• Employee Assistance Programme available 24/7 for counselling, wellbeing support and more.

• Enhanced parental leave including maternity, paternity, adoption and shared parental leave.

• Interestfree loans including season ticket, rental deposit and bicycle loans.

Our values drive everything we do, from how we handle our objects to how we work in our team to fostering a culture where everyone feels heard and empowered:

• Care Deeply
• Embrace the Unknown
• Spark Curiosity
• Value Many Voices

These are a core part of how we recruit. Throughout the application, interview and selection process, we look for examples of how candidates demonstrate these behaviours in their own work and experiences. We encourage you to familiarise yourself with our values and reflect them in your application.

If you have any additional needs that we should be aware of to support you with your application, please provide details to .

Right to Work: The British Museum holds a Skilled Worker sponsor licence. Applicants are responsible for determining whether the advertised salary and role meet current UKVI sponsorship requirements and for ensuring they have, or can obtain, the appropriate right to work in the UK. The Museum cannot provide immigration advice, and eligibility should be checked before submitting an application.

Internal Applicants: We welcome internal applicants regardless of background, department or length of service but encourage you to let your manager know before applying. If you are on a permanent contract and want the fixed-term contract to be treated as a secondment, you will need to obtain your managers support before submitting an application.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.