Operations Coordinator

RESPONSIBILITIES

Kforce has a client in Santa Monica, CA that is seeking an Operations Coordinator.

Summary

Join a dynamic, fast-paced team where you'll play a key role in coordinating projects, supporting cross-functional initiatives, and helping drive operational excellence across the organization. This position offers the opportunity to contribute to a wide range of business functions while partnering with teams across the company to ensure seamless execution of day-to-day operations.

The Operations Coordinator will support critical functions including onboarding and offboarding, team data management, event coordination, process improvement, project and initiative support, invoice processing, inventory tracking, and general operational administration. Working onsite at our headquarters, you'll gain exposure to nearly every area of the business and help keep teams organized, efficient, and aligned. Success in this role requires exceptional communication, organization, and attention to detail, along with the ability to manage multiple priorities in a fast-moving environment.

The ideal candidate is a proactive problem solver who can adapt communication styles to different audiences, think critically through unique challenges, and identify practical solutions. We're seeking someone who is resourceful, self-driven, and committed to delivering high-quality, reliable results. You should thrive in a collaborative environment and bring flexibility, professionalism, emotional intelligence, and a strong customer-service mindset to every interaction.

REQUIREMENTS

• 2-5 years of experience coordinating projects in a corporate environment ideal
• General understanding of project management fundamentals (e.g. scheduling, tracking, reporting)
• Project Coordination: Ability to plan, execute, and assist within operational projects effectively
• Process Improvement: Able to identify inefficiencies and optimize processes at basic level or participate in such processes as a team
• Experience with Microsoft Word, Excel, Outlook
• Experience with a variety of project management tools (Jira, Confluence, Monday)
• Organized with a strong attention to detail
• Participating in on-site resource allocation, set up for events, and in person support for our studio team members
• Documentation and Process Mapping: Ability to maintain accurate documentation
• Ability to consistently deliver well-organized, concise updates and reports as needed
• Good enough isn't; a passionate advocate for excellence
• Positive attitude and collaborative in nature
• Proactive & action-oriented; responds quickly to challenges, takes initiative and owns their work and outcomes
• Allocates own tasks and responsibilities to ensure deadlines are met
• Detail oriented, understands how to prioritize tasks and account for small and large details alike
• Critical thinking necessary - must be able to problem solve and understand needed next steps
• Problem-Solving - able to quickly analyze and resolve operational challenges
• EQ and ability to self-regulate and work under pressure
• Can influence without authority
• Maintains high standards
• Excellent verbal and written communication skills - communicates in a clear, concise, and professional manner
• Time management - can prioritize tasks effectively to meet needed deadlines, balancing competing priorities & spends time on what's most important
• Adaptable - adjusts to changes in workflow, systems, company needs, or problems as needed

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer.

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