IT Project Coordinator

Job Title                       -                   IT Project Coordinator II

Job Location               -                    Remote (EST or CST

Job Duration               -                   12+ Months Contract    

Callout:

This is a remote role that requires working EST hours. Candidates may reside in the CST time zone as long as they can work on an EST schedule.

The IT Project Coordinator sits at the intersection of technology delivery and corporate financial management. Unlike traditional operational coordinators, this role is embedded directly within the Finance organization. You will partner with Finance Business Partners (FBPs) and Technology Value Stream Leads to convert real-time agile delivery metrics and project milestones into highly accurate financial forecasts. You will own the data integrity of your assigned stream, utilizing tools like IBM Apptio Planning and Jira to optimize a multi-million dollar technology portfolio.

Core Responsibilities

1. Delivery & Indicator Governance (EDI Owner)
• Track Leading Indicators: Monitor and validate the stream’s Earned Delivery Indicator (EDI), tracking Cost Performance Index (CPI) and Schedule Performance Index (SPI) metrics.
• Audit Tool Inputs: Partner with product owners and Scrum masters to ensure developer velocity, story points, and milestone updates in Jira/Azure DevOps/Clarity accurately reflect physical progress.
• Flag Early Warnings: Identify operational delivery slippage or sprint velocity drops early, proactively escalating these trends to the FBP before they create budget overruns.

2. Apptio System & Financial Control
• Maintain Financial Data: Act as the primary operator for inputting, updating, and adjusting monthly rolling forecasts in Apptio.
• Govern Capitalization Metrics: Apply labor tracking methodologies to classify internal software development costs as CapEx or OpEx, ensuring software capitalization matches engineering output.
• Process Vendor Lifecycles: Reconcile contractor timesheets, specialized consultant statements of work (SOWs), and monthly third-party invoices against achieved milestones prior to payment authorization.

3. Rolling Forecast Collaboration
• Partner with FBPs: Co-author the monthly value stream forecast with assigned FBPs, integrating EDI metrics to calculate true Estimates at Completion (EAC).
• Secure Accuracy Limits: Drive transactional precision to maintain a rolling 90-day value stream forecast variance within the target ±3% threshold.
• Build Month-End Accruals: Generate precise month-end accounting accruals by matching physical vendor milestones against open Purchase Orders (POs) and corporate general ledgers.

Key Performance Indicators (KPIs)
• EDI Input Accuracy: 100% of sprint, milestone, and labor delivery metrics updated and reconciled within 2 business days of sprint/reporting cycle completion.
• Forecast Variance Control: Actively support the value stream team in achieving a monthly actual-to-forecast spending variance of • Apptio Data Cleanliness: Maintenance of error-free project lines, allocation codes, and vendor mappings within Apptio Planning with zero unmapped costs at month-end close.
• Invoice Turnaround Velocity: Complete milestone validation and clear vendor invoices for FBP review within 5 business days of system receipt.

Key Requirements
Experience & Skills
• Education: Bachelor’s degree in Business Administration, Finance, Project Management, Management Information Systems (MIS), or a related field.
• Professional Experience: 2 to 4 years of experience working as a project coordinator, PMO analyst, or financial coordinator within an enterprise technology or corporate finance environment.
• Technical Platform Exposure: Practical experience tracking project deliverables via Jira, Azure DevOps, Clarity, or alternative PPM software.
• Financial & Core Math Literacy: Comfort working with budgets, tracking financial milestones, and managing Excel spreadsheets. Prior experience with Earned Value Management (EVM) or Agile velocity models is a plus.
Competencies
• Systems Adaptability: Willingness and capability to complete intensive upskilling on IBM Apptio Planning and Technology Business Management (TBM) logic within the first 60 days.
• Cross-Functional Communication: Ability to comfortably engage with engineering teams on technical delivery details while summarizing the resulting cost impacts for finance specialists.
• Rigorous Attention to Detail: High standard of accuracy when handling large data sheets, system records, and multi-million dollar vendor statements of work.