Admin Assistant

Job ID: TN-66108

Hybrid/Local Healthcare Admin Assistant with operations/meetings/grants/purchasing/shipping/travel/invoicing experience

Location: Nashville TN (TN DOH)
Duration: 12 Months

Under general supervision, the Administrative Assistant 4 position provides administrative and fiscal support for the Perinatal and Infant Section within the Division of Family Health and Wellness, including the Fetal and Infant Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations, meetings, grant activities, purchasing, shipping, and travel coordination, and program coordination with staff, contractors, and community partners.

Key Responsibilities:
Provide administrative support for the Perinatal and Infant Section.
Coordinate meetings, trainings, travel, and schedules for staff and partners.
Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking
Maintain fiscal and administrative documentation in compliance with state and federal requirements.
Coordinate invoice and payment processing with fiscal and contract staff.
Prepare reports, correspondence, presentations, and meeting materials.
Maintain organized electronic and hard-copy program files and records.
Support stakeholder communication and community partnership activities.
Handle confidential information in accordance with TDH policies.
Support additional section projects and activities as assigned.

Minimum Requirements:
Graduation from an accredited college or university with an associate s or bachelors degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.