Specialist, Executive Assistant II

Specialist, Executive Assistant II

We are seeking a highly professional Specialist, Executive Assistant II to join our Operations team, based in London.

In this role, you’ll make an impact in the following ways:

• Manage complex calendars, schedule meetings, coordinate logistics, and organise domestic and international travel arrangements.
• Oversee timely and accurate preparation and submission of expense reports.
• Prioritise and manage competing requests, adapting efficiently as organisational needs evolve.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal stakeholders, senior leaders, and external partners.
• Prepare high‑quality agendas, minutes, reports, and supporting documentation.
• Triage sensitive or complex matters and ensure appropriate and timely follow‑up.
• Support cross‑functional administrative projects and collaborate closely with other administrative professionals.
• This position will provide comprehensive administrative support to a Global Head and their team. The ideal candidate will demonstrate exceptional organisation, sound judgement, and the ability to thrive in a dynamic, fast‑paced environment. This role is well suited to individuals who excel at managing multiple priorities with discretion and professionalism.

To be successful in this role, we’re seeking the following:

• Demonstrated excellence in organisational and time‑management capabilities.
• Strong written and verbal communication skills, with sound judgement and meticulous attention to detail.
• Proven ability to work independently and manage multiple simultaneous deadlines.
• Confidence in engaging with senior leaders and stakeholders across diverse teams.
• Proficiency in Outlook, Word, Excel, and standard administrative tools.
• A discreet, proactive, and solutions‑oriented approach to all tasks and interactions.