Finance & Office Coordinator

Job Description
Title:
Finance & Office Coordinator
Only local candidates in Minnesota or Western Wisconsin will be eligible for consideration)
Work Schedule:
Monday–Friday, standard business hours
Benefits:
This position is eligible for 100% employer paid medical, dental, vision, and 401(k). Our client is seeking a detail-oriented Accounting & Operations professional to support a broad range of financial and administrative functions. This role offers hands-on exposure to payroll, accounting, compliance, and day-to-day business operations.

Manage payroll processing for both salaried and field-based employees, ensuring timely and accurate wage distribution
Prepare and submit required payroll tax filings at the federal, state, and local levels on a recurring basis
Handle periodic filings related to sales and use tax, ensuring compliance with applicable regulations
Coordinate year-end reporting, including preparation and distribution of employee and contractor tax documents
Perform regular bank reconciliations and maintain accurate cash records
Oversee full-cycle accounts payable and accounts receivable activities
Generate monthly billing for contract-based work, navigating various external systems as required
Maintain general ledger activity, including journal entries and preparation of financial reports
Compile and analyze monthly financial performance reports
Partner with external accounting professionals during annual audit processes
Assist operational teams with contract documentation and change order tracking
Coordinate project-related compliance items, including certificates of insurance and related documentation
Support pre-qualification processes and complete required credit documentation for business opportunities
Administer employee benefit programs, including health coverage and retirement plans
Handle procurement and leasing of office equipment and supplies
Maintain licensing and registration for company-owned vehicles
3+ years of experience in accounting, finance, or a related role
~ Strong knowledge of general accounting principles, including accounts payable, reconciliations, and financial reporting
~ Experience processing payroll and managing tax filings (payroll, sales/use, or similar) preferred
~ Familiarity with accounting systems (ERP) and payroll or expense management tools
~ Experience supporting audits, compliance, or reporting processes is a plus
~ Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Why Work with Addison Finance & Accounting?

Comprehensive Benefits

Medical, dental, vision, 401(k), and performance‑based incentives
Career Growth:
Many of our consultants convert to full‑time hires
Flexible Opportunities:
Projects tailored to your background and goals
Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.