Project Admin

Title: Project Admin

Location: Houston, TX (Hybrid - 1 day per week in the office)

Duration: Full-time with ComTec

Job Description:

We are looking for a Project Admin to help with an IT Program. The ideal candidate is detail-oriented with a knack for communication and collaboration. The Project Admin is a highly collaborative person, working closely with the project manager and product owner:

Responsibilities:

• Scheduling meetings, workshops, and maintaining the Outlook calendar
• Coordinating travel arrangements for the project team
• Ordering/coordination of meals
• Documentation of meeting notes and action items
• Setting up of network IDs and access authorizations
• Tracking vendor invoices and payments
• Collecting status reports from Project Managers and prepare a consolidated status report
• Using MS Excel to build the schedules
• Assisting in preparing project presentations
• Performing other office related duties as assigned

Minimum Requirements:

• Good experience in Scheduling meetings, Ordering/coordination of meals, and Coordinating travel arrangements.
• 5+ years of experience as a Project admin or Administrative Assistant in IT department.
• Experience with ServiceNow able to create requests in ServiceNow.
• Good experience in documenting meeting notes and action items.
• Ability to setting up network IDs and access authorizations.
• Expert level experience of using Microsoft Excel including Pivot tables and graphs, and PowerPoint.
• Must be disciplined and able to maintain confidentiality.
• Strong attention to detail and have ability to function independently in a multi-task environment.
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.
• Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.