Administrative Assistant

Administrative Assistant

Location: Plano, TX (Hybrid)
Employment Type: Contract
Experience: 8+ Years

Job Summary

We are looking for a detail-oriented and highly organized Administrative Assistant to provide administrative and operational support to Business Unit leadership and team members within the Cybersecurity Division.

The ideal candidate will have strong executive support, Microsoft Office, reporting, expense tracking, and office operations experience. This person should be comfortable managing multiple priorities, coordinating with different teams, and handling sensitive business information with professionalism.

Key Responsibilities

• Provide day-to-day administrative and executive support to business unit leadership.
• Manage calendars, schedule meetings, coordinate appointments, and arrange business travel.
• Process invoices, track expenses, and maintain cost-related documentation.
• Maintain accurate administrative and operational records.
• Prepare reports, presentations, spreadsheets, and business documents.
• Analyze and present data using Microsoft Excel, PowerPoint, and Word.
• Coordinate with HR, General Affairs, and other departments on administrative activities.
• Manage office inventory, shipments, deliveries, and related documentation.
• Support team meetings, events, internal communications, and business activities.
• Serve as a point of contact for administrative questions and coordinate information across teams.
• Maintain confidentiality and handle sensitive business information appropriately.
• Take ownership of assigned tasks and ensure deadlines are met.

Required Qualifications

• 3–5+ years of experience as an Administrative Assistant, Executive Assistant, or similar role.
• Experience providing executive-level administrative support.
• Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
• Experience with expense tracking, invoice processing, cost tracking, or financial reporting.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating meetings, travel, reports, and office operations.
• Bachelor's degree in Business Administration, Communications, or a related field preferred/required.