Child Care Recruitment Coordinator

Job Description Job Description

The Child Care Recruitment Coordinator plays a vital role in strengthening the local early childhood system and building stronger communities by increasing access to safe, high-quality child care. Through community outreach, partnership development, and provider support, this position identifies, recruits, and guides individuals interested in becoming registered or licensed Family Day Care (FDC), Group Family Day Care (GFDC), or Day Care Center providers. By connecting prospective providers with the resources, guidance, business support, and encouragement needed to successfully navigate the start-up and licensing process, the coordinator helps expand child care options for families, particularly in underserved and high-need areas. Their work contributes to a more accessible, sustainable, and responsive early childhood system that supports children, families, providers, and the broader community.

Recruitment & Outreach Responsibilities

• Serve as a community representative by building relationships and engaging with community members at local events, career fairs, and outreach activities.
• Develop recruitment partnerships with community organizations, schools, businesses, faith-based groups, and workforce development agencies.
• Conduct targeted outreach in underserved and high-need communities to increase access to child care and expand the provider workforce.
• Identify areas with child care shortages and implement recruitment strategies to encourage new Family Day Care, Group Family Day Care, and Day Care Center programs.
• Promote child care provider opportunities through presentations, information sessions, tabling events, outreach campaigns, printed materials, and social media.
• Connect with prospective providers to discuss their interests, goals, and readiness, while providing information about the licensing process and available supports.
• Ensure outreach efforts are culturally responsive and accessible to individuals from diverse backgrounds and experiences.
• Track recruitment activities, referrals, provider progress, and outcomes to support planning and continuous improvement.
• Collaborate with internal staff to provide consistent, accurate information and referrals.
• Maintain a resource caseload of Group Family Day Care and Day Care Center providers during their first year of operation.

Business Coordination Support & Responsibilities

• Partner closely with the Early Childhood Business Specialist to coordinate recruitment priorities, provider referrals, follow-up activities, and service delivery.
• Connect prospective and existing providers with business support, technical assistance, coaching, and resources that promote successful program development and long-term sustainability.
• Facilitate handoffs to the Early Childhood Business Specialist for providers seeking business planning, startup guidance, financial management support, or program expansion assistance.
• Assist with scheduling provider consultations, technical assistance visits, trainings, and follow-up meetings.
• Enter and maintain accurate provider information and service records in designated systems, including Basic and Intensive Technical Assistance activities.
• Maintain and communicate updates on provider outreach, referrals, service needs, and progress to ensure continuity of support and coordinated service delivery.
• Maintain organized records of recruitment activities, referrals, and provider outcomes to support reporting, planning, and program evaluation.
• Participate in collaborative events, trainings, meetings, and community initiatives that support provider recruitment, business development, and child care expansion efforts.

Qualifications & Experience

• Minimum of two years of experience in recruitment, community outreach, workforce development, marketing, early childhood education, or a related field.
• Knowledge of the child care and early childhood education field required.
• Knowledge of New York State Child Day Care Regulations preferred.
• Demonstrated ability to build community partnerships, generate leads, and develop referral networks.
• Strong presentation, communication, organizational, and data tracking skills.
• Experience engaging diverse populations and underserved communities.
• Familiarity with child care provider types and local community needs preferred.
• Experience supporting individuals through application, licensing, or program development processes preferred.
• Bilingual skills preferred.
• Valid driver's license and reliable transportation required.