Administrative Coordinator

Job Title: Administrative Coordinator
Location: Remote
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Remote

Position Summary

4Consulting, Inc is seeking a qualified Administrative Coordinator to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.

Essential Duties and Responsibilities

The candidate will be responsible for:

Serve as the primary contact for business stakeholders, procurement teams, and external parties regarding third-party onboarding, clearance requests, renewals, and related administrative activities. Explain process requirements, timelines, and next steps while providing clear and timely updates.

Coordinate requests with appropriate risk, compliance, procurement, and business teams. Monitor progress, conduct regular follow-ups, identify delays, and escalate outstanding or high-priority requests to the appropriate stakeholders.

Manage a high-volume portfolio of active requests by prioritizing deadlines, business needs, and urgency. Support vendor renewals, contract lifecycle activities, and end-of-performance withdrawals while ensuring requests progress through established workflows.

Maintain accurate records in designated risk management and business systems, verify information against applicable restricted-entity records, and organize supporting documentation. Assist with data reviews, audit preparation, reporting, and process improvement activities.

Minimum Qualifications

The position requires:

Education:

Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience.

Experience:

1–4 years of experience in customer service, administrative coordination, service desk support, procurement support, vendor onboarding, contract administration, or project and program coordination. Experience managing multiple requests, communicating with stakeholders, maintaining records, and following up on outstanding tasks is preferred.

Technical Skills:

Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Data Entry, Case Management Systems, Workflow Management, Request Tracking, Record Management, Documentation, Status Reporting

Business / Domain Skills:

Experience coordinating third-party onboarding, vendor management, procurement requests, and business clearance workflows within an enterprise environment.

Experience supporting compliance-related administrative processes, maintaining vendor records, tracking clearance requirements, and coordinating requests with designated risk and compliance teams.

Experience managing high-volume service requests, communicating status updates, following up on pending items, escalating delays, and supporting timely completion of business processes.

Experience maintaining accurate documentation, supporting data audits, coordinating contract renewals and closures, and delivering responsive service to internal stakeholders and external business partners.

Communication:

Ability to communicate with technical and business stakeholders.

Documentation:

Ability to prepare project documentation, status updates, and deliverables.

Work Authorization:

Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements.

Certification Required

None

Travel Required

None

Supervisory Role

No

Preferred Qualifications

Bachelor’s degree in supply chain management, procurement, business administration, or a related field is preferred but not required.

Experience in customer-facing coordination, procurement operations, contract administration, vendor onboarding, or administrative support. Familiarity with third-party risk management concepts and workflow or case management systems is beneficial.

Excellent written and verbal communication, customer service, organizational, and problem-solving skills, with strong attention to detail and the ability to manage competing priorities in a fast-paced environment.

Equal Employment Opportunity Statement

4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.