Executive Assistant Temporary

ESSENTIAL FUNCTIONS - DUTIES AND RESPONSIBILITIES

1. General Duties

   1. Manage the Chief Executive’s schedule, including scheduling meetings and planning travel

   2. Support the President/CEO and other team members (as needed) with the planning, preparations, and execution of staff meetings, conferences, webinars and departmental retreats, as needed.

   3. Take meeting minutes for staff meetings, board meetings, and other meetings as needed.

   4. Attend Board and Committee meetings held on a variety of issues; oversee and coordinate meeting logistics, arrangements and other required support; oversee and coordinate the preparation of the agenda, as well as the assembly and distribution of agendas and other necessary items.

   5. Draft email correspondence, PowerPoint presentations, and other documents/products as needed.

   6. Provide information by answering questions and requests in a timely fashion.

   7. Perform other related administrative duties and special projects, as assigned.

2. Performance Criteria

   1. Maintain strict confidentiality of administrative, development and patient information

   2. High attention to detail

   3. Effective management of competing priorities and tasks

   4. Administrative skills, such as calendar management, note-taking, organization, knowledge management and meeting logistics (virtual and in-person)

   5. Ability to interact with other departments effectively

   6. Demonstrates excellent customer service skills with internal and external stakeholders

   7. Ability to respond to all inquiries in a timely and professional manner

   8. Ability to be resourceful and willing to try and learn

3. III. Essential Functions/Qualifications

   1. Minimum of 1 year of administrative or relevant, transferable experience or education

   2. Advanced knowledge and proficiency in Google G Suite preferred

   3. Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint preferred

   4. Strong written, verbal, and interpersonal communications skills

   5. Knowledge of communicating with diverse groups, working with a multicultural workforce, and exhibiting sensitivity and appreciation of cultural differences is required

   6. Must recognize the value of diversity and maintain relationships with staff and external audiences that respect individual dignity

   7. Excellent interpersonal skills

Stationary Position (Sitting/Standing)

• Requirement: Must be able to remain in a stationary seated position for up to 75%–90% of the working day.

• Details: Frequently operates a computer, keyboard, mouse, and phone while seated at a desk or ergonomic workstation. Occasional transitional movement to a standing position or short walks within the office environment.

Planned Parenthood of Western Pennsylvania is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. PPWP is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.