Executive Assistant

Robert Half has partnered with a boutique Investment Management Firm based in central London in search of a Executive Assistant to join the fast growing business.

The Role:

We are seeking a proactive and detail-oriented Executive Assistant to support a 3 Partners and at their London office. This role requires a high level of professionalism, discretion, and strong organisational skills. The successful candidate will act as the right hand to the Partners, handling a range of administrative and personal support tasks to ensure the efficient management of daily activities.

Key Responsibilities

• Diary Management: Coordinate and manage complex schedules, including internal and external meetings, calls, and events. Prioritize and reschedule appointments as needed.
• Travel Coordination: Arrange international and domestic travel, including flights, accommodations, and itineraries, ensuring all travel documents are up-to-date and easily accessible.
• Communication Management: Serve as a point of contact for internal and external stakeholders. Draft, review, and handle emails, correspondence, and confidential information.
• Document Preparation: Prepare and edit presentations, reports, and investment documentation as required. Conduct research to support project and meeting requirements.
• Meeting Support: Organise and set up meetings, prepare agendas, take minutes, and follow up on action points.
• Administrative Support: Handle general office management tasks, including filing, expenses, record-keeping, and invoice processing.

Requirements:

• Experience: Proven experience (4+ years) in a similar EA or PA role, preferably within the finance, investment, asset management, or private equity.

• Skills:
• Excellent organisational skills with strong attention to detail and the ability to multitask.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills with a proactive and solutions-oriented approach.
• Attributes: Adaptable, resourceful, and able to work independently and collaboratively. A positive and professional attitude, with a high level of maturity and integrity.

Benefits:

• Competitive salary with performance-based bonuses.
• Comprehensive benefits package including health insurance, retirement plan, and wellness programs.
• Professional development opportunities within a growing organization.
• A dynamic and collaborative work environment in the heart of London’s financial district.

This role is ideal for an experienced EA or PA looking to support a high-performing partners in a dynamic and fast-paced environment. If you thrive in a challenging role and enjoy managing multiple priorities, we’d love to hear from you!