Administrative Coordinator

Job#: 3053987
Job Description:
Administrative Coordinator
Location: Portland, Oregon (Onsite)
Role Overview
We are seeking an Administrative Coordinator to serve as the primary point of contact for the administrative suite, delivering on-site support for a wide range of professional, customer service, and administrative functions. This position will support various faculty governance groups and provide backup operational assistance for technology and facilities. The role may also support other areas as needed.
Key Responsibilities

• Serve as the front-line point of contact for the administrative suite, greeting faculty, staff, and students.
• Manage all mail and deliveries, including signing for and disseminating incoming packages.
• Coordinate the ordering and stocking of office and specialty supplies for workrooms and breakrooms.
• Provide backup technology support, including online teleworking, multimedia assistance, and responding to classroom technology questions.
• Serve as a facilitator for online Webex meetings, trainings, and events.
• Support the Operations Coordinator by notifying facilities of maintenance requests and assisting the Emergency Action Team.
• Assist with exam proctoring and provide general administrative support to Senior Associate and Assistant Deans as assigned.
• Support faculty governance groups by managing schedules, agendas, taking minutes, and distributing confidential materials.
• Maintain the governance group's SharePoint site and provide technical support for meetings.
• Assist in planning and executing events, such as retirement celebrations, seasonal parties, and other ceremonies.

Required Qualifications
Experience and Education:

• Two years of general office or secretarial experience; OR
• An Associate's degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
• A Bachelor's degree and one year of general office or secretarial experience; OR
• An equivalent combination of training and experience.

Skills and Abilities:

• Demonstrated proficiency with Microsoft Word, PowerPoint, Excel, and database applications.
• Ability to take initiative and ownership of responsibilities.
• Excellent interpersonal skills and the ability to work with diverse groups.
• Flexibility regarding job assignments and a positive teamwork attitude.
• Ability to work effectively as a team member and remain calm under pressure.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
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Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.
Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
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