Entry Level Accounting Specialist (Finance)

Job Description
Welcome to Merit Restorations. We specialize in mitigating and rebuilding residential and commercial properties damaged by fire, water, storms, and other disasters. Teamwork is the foundation of everything we do—because teamwork creates impact, and impact changes lives. We exist to help people, and the only way we do that at the highest level is by moving as one team, aligned in mission, values, and execution.

ACCOUNTING SPECIALIST
The
Accounting Specialist is responsible for executing day-to-day accounting operations that directly support cash flow, job performance, and financial accuracy across the business. This role plays a critical part in Accounts Receivable, Accounts Payable, job costing, and financial reporting. The Accounting Specialist works closely with the Controller, Project Managers, and vendors to ensure financial data is accurate, timely, and actionable.

Accounts Payable (AP)
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Process overhead expenses (insurance, vehicles, equipment, etc.)
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Ensure subcontractor and vendor compliance documentation is current, including W9s, Certificates of Insurance, subcontracts, and lien waivers
Vendor and Subcontractor Communication
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Serve as point of contact for vendors and subcontractors regarding invoices and payment status
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Handle phone and email communication professionally and efficiently
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Job Costing & Project Financial Support
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Maintain accurate job cost data in Sage across contracts, subcontracts, change orders, and Purchase orders
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Support Project Managers with job-level financial information and issue resolution
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Route and assign accounting-related questions and ensure follow-through
Financial Operations
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Maintain organized, accurate, and audit-ready records
Support compliance efforts and risk mitigation
Support process improvements and system optimization within Sage
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Assist with cash tracking and reporting
Administrative & General Support
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Review employee expense reports and process reimbursements
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Maintain organized accounting files and documentation
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Assist with incoming calls and general office support as needed
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Support audits, fact-checking, and discrepancy resolution
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Accounts receivable is current and actively managed
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Accounts payable is accurate, organized, and compliant
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Job cost data is clean and reliable
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Vendors and subcontractors are informed and aligned
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Project Managers receive fast, accurate financial support
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Financial records are organized and audit-ready
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
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1–3+ years of accounting or bookkeeping experience (construction or restoration experience preferred)
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Experience with
Sage or similar accounting software preferred, as well as Microsoft Office (Excel, Outlook, Word)
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Understanding of core accounting principles (AR, AP, job costing, reconciliations)
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Ability to work independently supporting active restoration operations in a fast-paced environment.
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Ability to work onsite in our Purcellville, VA office.

Standard office hours are 8:00 AM to 5:00 PM (flexibility required). Health, Vision, Dental, Life Insurance
~ Company Phone / Computer