Sales Administrator

Job Title

Sales Administrator

Location

Ballymena

Contract Type

Full Time

Salary

Based on Experience

Closing Date

Friday 3rd July 2026

Job Overview
As part of our exciting growth plans for 2026 and beyond, we are seeking a Sales Administrator to join our team. You will be an essential link between our customers and our sales team, ensuring a seamless and outstanding experience.

Key Responsibilities

Complete new vehicle registrations using the online system

Maintain accurate records for used car taxation programmes in line with company and legal requirements

Ensure all DVLA documentation is accurately completed and submitted on time

Process paperwork for cherished plate transfers, ensuring precision and compliance with regulations

Ensure deal file documentation complies with internal policies and audit standards

Accurately input vehicle orders onto the Manufacturer’s system, based on signed customer agreements

Monitor and track vehicle movements within the managed supply system

Promptly notify the Sales Office of all vehicles sold and registered

Manage delivery documentation for incoming vehicles

Support the ordering and sourcing of new vehicles as required

Deliver high-quality administrative support to the Sales Team

Respond to customer queries and requests efficiently, maintaining high levels of customer satisfaction

Collaborate with internal departments to ensure seamless handover and delivery processes

Qualifications

Eligibility to work in the UK

Strong organisational skills and attention to detail

Excellent communication and interpersonal skills

Ability to work to strict deadlines and maintain compliance with DVLA and internal guidelines

Proficiency in Microsoft Office

5 GCSEs at Grade C or above to include Maths and English (or predicted grades)

Minimum of 1–2 years experience in a similar role

Desirable Experience

Previous experience in sales administration in an automotive environment

Additional Benefits

Contributory Pension

Life assurance scheme

Cycle to work scheme

Access to discounted Medical Plan with AXA

Access to a subsidised Healthshield plan

Company Health & Wellbeing package which includes membership of Kingsbridge Hospital Diamond Club

30 days annual leave

Donnelly Group is an equal opportunities employer. The company reserves the right to expand the short‑listing criteria to facilitate the short‑listing process. We regularly review applications and reserve the right to close this advert early if we identify suitable candidates.

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