Executive Assistant

Position: Executive Assistant 

Location: Boston MA

Job Summary                                      

The Executive Assistant to the Vice President, Advancement Resources provides administrative support to the VP, as well as assists on a variety of duties including campaign operations, the Village of Belonging and technology-related tasks and projects. They are responsible for developing effective systems to manage the VP’s administrative needs in collaboration with administrative support within the unit, including calendar management, meeting preparation, document preparation, and conducting research for requested projects. The Executive Assistant will also oversee budgets and spending under the VP in collaboration with the Advancement Operations team and is responsible for expense reporting and reconciliation as well as summarizing and updating the VP on these budgets. They will collaborate with Alumni Engagement and the Advancement Resources Project Manager in support of Village of Belonging engagement and events.

The Executive Assistant must have the ability to independently manage projects effectively from start to completion. They will compile, format, and analyze data and make observations, identify new trends and best practices, and make recommendations to the VP. They will utilize existing systems and reporting tools (ex. Salesforce, Tableau, Cognos) to execute reports, dashboards, and extracts and learn new systems as they are introduced.

The Executive Assistant must be comfortable with data manipulation, analysis, and reporting and be well-versed in Microsoft Excel. Experience with CRMs, especially Salesforce, is a plus. 

The Executive Assistant must interact in a professional manner with colleagues in Advancement, campus partners and alumni, communicating the vision and mission for the Village of Belonging, and providing support when needed by partners. .

2.    Key Responsibilities & Accountabilities                                                        

Please identify each key responsibility, in 3-4 sentences, required to complete the important end-results of the job and the typical amount of time required for each responsibility (please limit your response to the five most important responsibilities of the job). Total percentages = 100%

Administrative Support

Manage the VP’s calendar, meeting preparation, document preparation, and conducting research. Track budget and spending, summarizing and updating the VP. Collaborate with Operations team to ensure invoices and paid in a timely manner. Effectively manage projects from start to finish.