Executive Assistant - Hybrid

Aptask Global Workforce (AGW) is seeking an Executive Assistant for a Hybrid position with a Global Investment and Advisory Firm located in New York, NY. This is a direct hire opportunity.

This role will support executives in all administrative functions within the Investment Banking Capital Structure Advisory team. The ideal candidate will be a reliable and proactive professional with experience supporting senior-level executives in a fast-paced, entrepreneurial environment. This position is four days in the office and one day remote.

Responsibilities:

• Manage complex calendars in different time zones
• Arrange meetings and appointments with clients and other counterparties
• Arrange domestic and international business travel
• Process expense reports via WorkDay
• Answer multiple phone lines and provide phone coverage for other team members as needed
• Proactively organize materials for calls, meetings, and travel
• Liaise with administrative staff of clients as necessary
• Monitor emails for professionals, as requested
• Perform other related duties as assigned or requested by professionals they support

Requirements:

• Bachelor's degree or equivalent experience
• Minimum of 5 plus years executive assistant experience, preferably in financial services

Desired skills:

• Proficiency in Microsoft Office Suite
• Knowledge of WorkDay
• Familiar with Deal Cloud
• Strong time management skills and ability to manage multiple tasks for many professionals
• Strong interpersonal and communication skills
• Strong organizational skills
• Ability to exercise judgment including prioritizing issues and tasks
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
• Self-starter who is able to identify issues and problems and proactively solve them

Pay range: $85,000 - $105,000 annually
The total compensation package may include other components such as incentive compensation.

Only candidates available and ready to work directly as Aptask Global Workforce (AGW) employees will be considered for this position.

If you have the described qualifications and are interested in this exciting opportunity, apply today!

Aptask Global Workforce (AGW)

ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery.

Benefits of working with ApTask Global Workforce include:

• Medical
• Dental
• Vision
• Sick Pay (for applicable states/municipalities)

Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website ;br>
ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.