Executive Assistant

Job Description

Role overview:

We’re looking for an experienced and proactive Executive Assistant to provide high-level support to our Partner and Director team. The role will cover diary and travel management, expenses, events and wider day-to-day administration, while helping to keep the team organised and running smoothly. You’ll be a key point of contact across the team, so strong communication, attention to detail and the ability to anticipate what’s needed will be important.

Key Responsibilities:

• Provide crucial oversight across all functionalities, being the eyes and ears for the team and pre-empting day-to-day needs/workloads/challenges
• Proactive Executive Assistant including diary management for the Partner and Director team
• Build client relationships and provide excellent front of house services when required to augment London Support team
• Assist National Support Teams when requested, always approachable and proactive team member, keen to help
• Book travel, hotels, and restaurants, plus detailed itineraries for domestic/international trips
• Book couriers and taxis for the team
• Excellent event management for staff events and client hospitality, including budgeting
• Manage Partner and Director expenses, processing accurately and promptly
• Proficient in FRP platforms (training will be provided)
• Collating and getting approval for travel invoices, ensuring all are paid on time
• Update and cleanse CRM platform data for the team, assisting with reporting
• Manage and update electronic filing systems. Assist with data cleansing when required
• Scan and copy documents
• Strong IT troubleshooting support for team and manage their IT tickets raised with IT Support
• Collate and assist with the monthly Gift Register returns

Qualifications

• Demonstrated experience as a PA or EA supporting senior executives; experience within financial or professional services is advantageous but not essential
• Excellent communicator
• Good and demonstrable knowledge of all aspects of office administration
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Good inter-personal skills and an ability to handle confidential information with a high level of discretion
• Strong attention to detail and proactive approach

Our Values

• Straightforward : We provide clear, no-nonsense advice
• Confident : Our guidance is backed by expertise and evidence
• Pragmatic : We focus on practical solutions and tangible outcomes
• Real : We are professional yet approachable, understanding the challenges our clients face

Our Commitment to You and the Environment

At FRP Advisory Group, sustainability is integral to our strategy and operations. Our sustainability depends on building and maintaining meaningful, long-term relationships with all our stakeholders - including our employees, clients, and local communities - while also reducing our impact on the natural environment.

We are always striving to improve in all areas - whether it’s our people, our clients, our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape.

We are committed to fostering an inclusive, equitable, and diverse culture for our people. We maintain an Equal Opportunities Policy, ensuring that recruitment and employment decisions are based solely on the skills and experience required for our professional services - regardless of ethnicity, race, sexual orientation, disability, or any other protected characteristic. We believe every individual should have the opportunity to thrive.

Our learning and development programmes enable us to invest in growing our employees’ careers. We aim to empower our team members to each achieve their potential.

We are committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We are emotionally invested in our clients right from the beginning.

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