Human Resources Clerk

Job Description
Job Description
Elcor Nursing and Rehabilitation Center is a 305 bed skilled nursing facility in the heart of Chemung County. Elcor prides itself on providing high quality person centered care.

Qualifications
High school diploma or GED required, Associate's Degree preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR systems
Strong attention to detail and ability to follow established processes accurately
Ability to handle sensitive and confidential information with discretion
Good written and verbal communication skills
Reliable, organized, and able to manage multiple tasks with guidance
Attention to Detail: Consistently produces accurate, complete work product with minimal errors
Confidentiality: Handles sensitive employee information with professionalism and discretion
Organizational Skills: Demonstrates strong organizational and project management skills with exceptional attention to detail
Auditing Skills: Assists in internal and external audits, compliance reviews, and responds to third-party audit requests
Adaptability: Ability to adapt to new resources, training materials, systems, and changing business needs
Customer Service: Demonstrates customer service orientation and ability to handle sensitive employee matters professionally
Communication: Communicates clearly in writing and verbally; asks for clarification when needed
Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Generous Paid Time Off
7 Paid Holidays
401(k)
Responsibilities
The Human Resources Clerk will assist with day-to-day Human Resources operations including document preparation, record maintenance, onboarding support, and general office coordination
The role requires strong attention to detail, discretion with confidential information, and the ability to follow established procedures accurately and on time
HR Records & Filing
Maintain and organize employee records in both physical and digital filing systems, ensuring documents are accurate, complete, and properly filed
Upload and file executed employment documents in Human Resources information System in a timely manner
Assist with data entry and updates in under the direction of the Human Resources Director
Assist with data collection and record maintenance
Retrieve and prepare employee records or documents when requested by the Management Team
Onboarding & Offboarding Support
Prepare and assemble new-hire paperwork packets, including offer letters, onboarding checklists, and required policy acknowledgments
Collect, track, and flag outstanding pre-employment documentation (references, clearance checks, I-9 forms) ahead of employee start dates
Assist with I-9 processes under the supervision of the Human Resources Administrator
Support the new-hire orientation process by coordinating logistics, printing materials, and preparing workspaces or system access requests as directed
Assist with basic data entry tasks related to payroll under close supervision
Draft routine correspondence (letters, emails, notices) from templates provided by the Human Resources Manager
Manage incoming Human Resources department mail, scan and route documents as needed
Coordinate departmental correspondence and maintain communication with employees, managers, and external contacts
Respond to employee inquiries and provide professional customer service via phone, email, and in-person interactions
Utilize critical thinking and attention to detail to identify discrepancies and escalate issues as needed
Support internal audits and assist in gathering documentation for external and third-party audit requests
Support Human Resources special projects and administrative tasks as assigned
Reliability & Follow-Through: Completes assigned tasks on time and flags issues proactively
Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently