Client Administrator

About the Business
Quilter Cheviot has been the wealth manager of choice for individuals and families for over 250 years, and today is one of the UK's largest wealth management firms offering expert discretionary investment management and financial advice. We offer a highly personalised wealth management offering to private clients, charities, trustees, and professional partners with straightforward or more complex financial needs. We have presence throughout the UK, Ireland, Dubai and Channel Islands.
Quilter plc is a leading wealth management business, which oversees £157.4 billion in customer investments (as at 6th August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions and discretionary fund management.
If you want to play a part in shaping the future of our business, bringing new ideas and challenge then now is a great time to join us.
About the Role
Level: 2
Location: Dubai
Contract: Permanent
Department: International
The Dubai Branch operates with a small team of five employees, including this position. The Client Administrator plays an important role in supporting the effective day-to-day operation of the office and provides administrative and operational support across the team.
The role involves regular interaction with colleagues across the wider business, as well as clients, intermediaries and external suppliers. By providing effective administrative, client and office support, the role enables other members of the Dubai team to focus on their management, client relationship and business development responsibilities.
Key Responsibilities
Executive and Administrative Support

• Provide administrative and personal assistant support to the Head of Office and wider Dubai team, including:
  • Diary and meeting coordination
  • Preparation and submission of expenses and associated compliance reporting

Client and Intermediary Support

• Provide day-to-day administrative support in relation to clients and intermediaries, including:
  • Responding to routine enquiries
  • Supporting client and intermediary onboarding submissions
  • Coordinating the distribution of relevant marketing and client materials

Office Management

• Support the efficient day-to-day running of the Dubai office, including:
  • Office supplies and general office administration
  • Processing and coordination of supplier invoices
  • Liaising with internal teams and external suppliers, including IT and other office service providers
  • Ensuring the office and meeting facilities are maintained to an appropriate professional standard

Business, Events and Marketing Support

• Support the coordination of local events and marketing activities
• Assist with the completion and collation of business activity reporting
• Provide administrative support for business development and other Dubai Branch initiatives as required

Reporting and Working Arrangements

• The role reports to the Head of Office, while providing day-to-day support to all members of the Dubai team.
• This is an office-based role in Dubai.

This is an office-based role, with the successful candidate expected to work from the DIFC office in Dubai in order to meet the regulatory requirements applicable to the Dubai Branch.
About You

• Previous experience in a similar hybrid administrative role, with PA and/or Executive Assistant responsibilities.
• Experience within financial services would be advantageous, particularly within wealth management or private banking.
• Able to work independently and use initiative, while also contributing effectively as part of a small team.
• A proactive and adaptable approach, with the confidence to take ownership of new tasks, find solutions and develop knowledge within the role.
• Strong interpersonal and communication skills, with the confidence to engage professionally with colleagues at all levels, clients, intermediaries and external suppliers.
• Strong Microsoft Office skills, with the ability to provide effective support across a varied range of administrative and business activities.
• Well organised, with the ability to manage competing priorities and maintain attention to detail.
• A continuous improvement mindset, with the ability to identify opportunities to improve processes, increase efficiency and enhance the support provided to colleagues.

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Inclusion & Diversity
We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.
Values
Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we're one step ahead of our clients' needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.
Core Benefits
Holiday: 182 hours (26 days)
Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
Life Assurance: 4x your salary.
Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
Healthcare Cash Plan: Jersey employees only
In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.