Office Manager

Temporary Office Manager – Nashville, TN Pay: $25-28/hour DOE Schedule: Monday–Friday, 8:30 AM–5:30 PM Location: Onsite in downtown Nashville Assignment: November 30–March 15 (temporary leave coverage) Job Responsibilities: Serve as the first point of contact for office visitors, providing a professional and welcoming guest experience. Coordinate meeting logistics, including conference room setup, phone/video conferencing, food, and beverages. Answer and route incoming phone calls. Manage office supplies, inventory, deliveries, and distribution.

Coordinate office maintenance with cleaning crews and property management. Maintain an organized, clean, and well-stocked kitchen and common areas. Manage incoming and outgoing mail, packages, and correspondence. Assist with hotel and restaurant reservations for employees and guests. Support employee onboarding logistics, including desk assignments, workspace setup, and headshots. Assist with executive calendar management, scheduling meetings, appointments, and conference calls. Coordinate travel arrangements, including flights, hotels, dining reservations, and calendar updates.

Assist with executive expense reports and expense approvals under administrative oversight. Provide general administrative support and assist with special projects as needed.

Qualifications: High school diploma required. Previous administrative or office support experience preferred but not required. Proficiency in Microsoft Word, Excel, and Outlook. Concur travel and expense software experience is a plus. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Experience with scheduling, meeting coordination, telephone support, and administrative documentation. Ability to multitask, prioritize competing demands, and work independently in a fast-paced environment.

Professional, dependable, flexible, and service-oriented demeanor. Strong customer service and guest relations skills. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an

Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/).

Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.