Accountant, Property Control - Finance - Full Time

Summary

Is responsible for activities related to the proper recording, payment and tracking of all tangible property and construction projects for all the Guthrie entities. Back-up support to the Property Control Manager.

Education

Must be a high school graduate and must have additional schooling in business and accounting and/or three to five years’ experience in general ledger accounting in a hospital or similar setting is a requirement. Computer skills and a knowledge of Excel and Microsoft Word is a requirement.

Essential Functions

1. Daily and Monthly functions:
   1. Review and prepare capital asset invoices. This includes both routine and CIP. The invoice processing is completed through Oracle Accounts Payable module and is uploaded to the Oracle Fixed Asset module. Maintenance worked on the dashboard.
   2. Asset is prepared for depreciation purposes. Analyst verifies that all asset information is completed in asset related fields.
   3. Collaborates directly with suppliers, Purchasing Department, managers, and administrators to resolve invoicing issues. This is to ensure that all charges and credits memos are accurately applied.
   4. Monitors construction projects for actual spend to budget amount approved. Works closely with all Facility Managers and Construction Project Managers.
   5. Prepares Capital monthly reconciliations.
   6. Prepares journal entries as needed.
   7. Performs physical inventories.
   8. Performs the Oracle subledger Fixed Asset closing process monthly.
   9. Properly tag capital equipment by working with onsite and offsite managers. Record into asset register.
2. Maintenance on retirements and transfers of all assets and leasehold property assets. This requires reviewing asset registers with various Departmental Managers and/or Construction Project Managers. Gain/Loss reconciliation.
3. Maintains the Open Markets CAP Connect System used for Capital Requisitioning. This Includes:
   1. Assisting employees with their set-up.
   2. Training employees.
   3. Updating and maintaining system. This includes adding and deleting Business Units/Departments, keeping approval logic spreadsheet up to date to ensure the accuracy of approval routing, updating quarterly capital budget spending and other spending as needed.
   4. Reviewing & releasing requests to Purchasing for the issuance of purchase orders.
   5. Uploading Accounts Payable invoices into the database.
4. Monitors the maintaining of spreadsheets for all capital expenditures on all entities’ including construction projects. Monitors the actual spent to the budget to verify that costs stay within the budgets allotted; works with Facility Managers and various Department Managers closely.
5. Assist in preparation of bond requisitions related to capital. Works closely with the Sr. Director of Treasury.
6. Assist with external auditors and Guthrie Compliance.
7. Assists the Property Control Manager in various duties related to property control functions.
8. Participates in the Quality Improvement Process.
   
9. Performs other duties as assigned.

Other Duties

1. Must interact effectively with all internal and external customers and coworkers to create an effective work environment and promote teamwork.
   
2. Participates in committees, projects, and QIT's as assigned.

update 10-29-25

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