Full timeAdministrative

Office Assistant - 12 month Fixed Term Contract (Maternity Cover)

KwaleeLeamington Spa🇬🇧United Kingdom

Why this role stands out

This Office Assistant role at Kwalee offers a fantastic opportunity to contribute to the smooth operation of a globally successful gaming studio, providing valuable experience in administrative and operational support. You'll thrive here if you are organized, proactive, and eager to be an integral part of a dynamic and collaborative team environment, so seize this chance to apply and make an impact!

Quick overview

SeniorityMid Senior

Employment typeFull Time

Work modeOn Site

LocationLeamington Spa, United Kingdom

Microsoft ExcelGoogle WorkspaceTravel Coordination

Job description

Level Up Your Career!

At Kwalee, you’ll join a gaming powerhouse that boasts a mobile empire with 1.5 billion+ downloads alongside a thriving PC & Console division that has achieved numerous global chart-topping releases across Steam, Consoles, and Amazon, driving millions of Wishlists. Most recently publishing breakout hits such as The Precinct and Town to City. It’s a unique chance to bring your expertise to a global studio that dominates both the mobile, and the indie PC and Console space.

At Kwalee, as well as a competitive salary we also offer; Private Medical Insurance, Dental Insurance, Life Assurance, Royal London Pension, a Free On-site Gym, Dog-friendly Office, LinkedIn Learning, 25 holiday days + bank holidays, and 1 day extra holiday for each year of service capped at 5.

The Office Assistant will ensure the smooth day -to-day running of our Leamington Spa studio, reporting directly into the Office Manager. This will include managing food & beverage operations, postage, events & travel, maintenance, and administrative duties. Essentially, you are integral part in ensuring the studio remains a great place to work.

This is a maternity cover role on a 12 month fixed-term contract, based onsite 5 days per week at our Leamington Spa studio, where our daily in-office collaboration fuels creativity and innovation.

What You'll Do:

Configure equipment and workstations for new employees and take full ownership of the onboarding experience.

Serve as a primary liaison for the business, handling interactions with Kwalee employees, external vendors, and partners, including reception and telephone duties.

Postage and Parcel Management: Order, receive, and distribute parcels and mail efficiently.

Arrange repairs or recycling of faulty equipment, collect and reassign equipment from departing employees, conduct internal audits of office equipment, and procure new items as needed.

Prepare meeting rooms for external guests, interviews, and internal meetings, ensuring a professional environment.

Event and Travel Coordination: Organise internal team events, travel arrangements via our travel partners, and related activities in a cost effective manner to foster team engagement.

Food and Beverage Management: Handle food orders for office meetings and events.

Office Pantry and Supplies: Maintain a clean and well-stocked office pantry, track consumption of stationery and housekeeping supplies.

Provide administrative support to Finance, HR, & other departments where required.

Producing documents for key stake holders across the business where required.

Attending meetings where required to take notes, actions, and follow up on next steps as agreed upon.

Conduct regular checks of the office to ensure everything is well maintained and functional.

Adapt to varying work schedules based on operational needs.

Ad-hoc other tasks which may arise from time to time and be assigned to you by your line manager.

What You'll Bring:

Experience in an office administration based role, or operations, hospitality, or other relevant sector.
Excellent communication, collaboration, and organisational skills.
Great organisational skills, with the ability to juggle competing priorities.
A proactive nature, with a willingness to take ownership of tasks to support the smooth running of a workplace.
IT Literate, strong in Excel, Google sheets, Word, Emails etc.

Why Kwalee?

Generous Holiday: Start with 25 days of annual leave, plus bank holidays. You'll also earn an extra day for every year of service, up to 5 years!
Flexible Working: We offer core hours that allow you to work flexibly around your life, and a bank of 'Work From Home' days to use when you need them.
Health Cover: Private medical cover, life assurance, a solid pension plan, and cover for dental and optical care.
Recharge: Take advantage of our on-site gym and a supportive atmosphere that prioritises your wellbeing.
Free Food & Drink: Fuel your day with unlimited free snacks and drinks.
Gaming Goodies: Receive Steam codes for all our game releases!
Dog-Friendly Office: Bring your furry friend to our vibrant, fun office.
Office Location: Leamington Spa office location, with free parking and electric charging stations.
Merch & Events: Get exclusive Kwalee merch, enjoy fun seasonal events, and stay informed with regular town halls.
Growth & Learning: Full access to LinkedIn Learning to support your continuous professional development.

Our Commitment to Diversity & Inclusion

At Kwalee, we take pride in being an equal opportunity employer, where we believe that diversity and inclusion are essential to driving creativity. We are committed to creating a safe, welcoming, and supportive environment where everyone can thrive.

Our culture is built on celebrating the diverse voices of our team members, fuelling innovation and strengthening our connection to our players. We are dedicated to advancing equity, diversity, and inclusion across all areas of life, including age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

We recognise the importance of self-development, career progression, and well-being in retaining our talented team. At Kwalee, we celebrate individuality and encourage everyone to bring their authentic selves to work.