Finance & Administrative Coordinator

Job Description
Job Description
Position Summary
The Finance & Administrative Coordinator supports the day-to-day financial and administrative operations of Sixteen, with a primary focus on financial administration, accurate recordkeeping, and dependable execution of recurring responsibilities. This role also provides administrative and logistical support across the organization, including events, travel, inventory, and local operational needs.

Working closely with the Director of Operations, this individual will take ownership of assigned responsibilities, learn and navigate organizational systems, proactively solve problems, and help ensure daily operations run smoothly. The ideal candidate is detail-oriented, adaptable, comfortable with a variety of responsibilities, and able to work independently while collaborating with a remote team.

Key Responsibilities
Financial Management
Manage day-to-day financial administration using QuickBooks Online. Process accounts payable, reimbursements, and financial transactions. Reconcile bank and credit card accounts and maintain accurate financial records. Prepare monthly financial reports and supporting documentation for leadership and the external accounting partner. Assist with budgeting, audits, and financial reporting as needed. Maintain organized financial records, receipts, and documentation.

Systems & Data Management
Maintain accurate and organized information across organizational systems, including QuickBooks Online, Neon One, Basecamp, and Google Workspace. Perform routine data entry, updates, and record maintenance. Learn new systems and processes as organizational needs evolve. Document recurring procedures and identify opportunities to improve efficiency and accuracy. Assist with system updates, troubleshooting, and process improvements as needed.

Ministry & Event Logistics
Provide logistical and administrative support for workshops, conferences, team gatherings, and ministry events. Coordinate travel arrangements, registrations, event materials, and related details. Manage inventory, supplies, shipping, and preparation of event materials. Research vendors, coordinate purchases, and maintain related documentation. Handle regular local responsibilities, including mail collection, bank deposits, shipping, supply purchases, and other ministry errands. Track event-related expenses and assist with post-event administrative follow-up.

Administrative Support
Manage assigned recurring administrative responsibilities and deadlines independently. Maintain organized contracts, vendor records, subscriptions, and administrative files. Assist with onboarding, HR administration, and organizational documentation. Support scheduling, travel coordination, and other administrative needs. Provide administrative support for organizational projects and initiatives as assigned. Identify needs, follow through on assigned responsibilities, and communicate proactively with the Director of Operations.

Qualifications
Qualifications
Required
Two or more years of professional experience involving bookkeeping, financial administration, or a combination of financial and administrative responsibilities. Experience using QuickBooks Online for financial transactions, recordkeeping, or bookkeeping. Working knowledge of basic bookkeeping principles and financial processes. Strong organizational skills, accuracy, and attention to detail. Ability to independently manage recurring responsibilities, prioritize work, and meet deadlines. Ability to learn new technology, systems, and processes quickly.

Strong problem-solving skills, initiative, and sound judgment about when to seek guidance. Excellent written and verbal communication skills. Reliable transportation and ability to regularly complete local errands in the Lewisville, TX area. Alignment with the mission and Statement of Faith of Sixteen. Preferred
Experience in a nonprofit or ministry environment. Familiarity with Neon One, Basecamp, and Google Workspace. Experience coordinating events, travel, inventory, or office operations. Experience with account reconciliations, financial reporting, or month-end bookkeeping processes.

Location
This is a remote position requiring residence in or near Lewisville, TX. Although most responsibilities can be performed remotely, the employee must be available to complete local operational tasks approximately 2–3 times per week, including mail collection, deposits, shipping, supply purchases, and other ministry errands. Reliable personal transportation is required. Travel
Travel approximately
4-6 times per year to support workshops, conferences, team gatherings, and ministry events.

Reporting Structure
This position reports to the
Director of Operations and collaborates closely with the broader Sixteen:Fifteen team.