Executive Assistant - Macquarie Group

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research, underpinned by deep specialist expertise across a range of sectors. Macquarie Capital, Principal Finance is looking for an Executive Assistant to support the Private Credit and Operations team. This is a fast-paced and varied role that requires a proactive, organised, and personable individual who can take ownership of complex diary management and frequent travel arrangements.
We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.
What role will you play?
In this role, you will be providing high-level support to a senior directors and their team. Your responsibilities will include managing complex diaries across various time zones, coordinating frequent travel arrangements including flights, accommodation, visas, transfers, meetings, and restaurants, and maintaining meeting and contact records via Salesforce. You will also assist with onboarding, transfers, exits, and visitor logistics, compiling and processing expenses using Concur, and managing purchase orders and invoices via Coupa, and have the chance to collaborate with other EAs to support office and overflow tasks. In addition, you will support the team with NDA and release letter coordination, including document execution, stakeholder communication, and legal liaison.
What you offer

• Previous experience as an Executive or Team Assistant within an investment banking, financial services or a similar, fast-paced corporate environment.
• A highly organised individual with excellent time management skills.
• You have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively.
• The ability to be resourceful and work independently as well as within a team alongside other Executive Assistants.
• Excellent verbal and written communication skills.
• A positive and approachable individual with the willingness to go beyond the scope of the usual job description.
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital
Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.
Inclusion at Macquarie
We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background.
We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.