Coordinator, Project Procurement

As a Procurement Coordinator, you will support the successful execution of procurement activities by coordinating schedules, managing procurement documentation, maintaining procurement reporting and KPI dashboards, and supporting Procurement Specialists and the Procurement Project Management Team throughout the procurement lifecycle.

This role is primarily focused on internal coordination, reporting, planning, schedule management, and procurement administration. Responsibilities include the issuance and tracking of purchase orders, monitoring procurement schedules and supplier deliverables, coordinating internal and supplier document workflows, maintaining procurement records and reporting, and supporting procurement execution activities such as RFQs, RFPs and RFIs. The role may also require support to the team’s supplier engagement, possibly including obtaining status updates.

More specifically, you will;

• Maintain and monitor procurement schedules, milestones, action logs, and status trackers across multiple procurement packages and projects.
• Prepare, issue, and maintain purchase orders, purchase requisitions, and associated procurement documentation within applicable systems and processes.
• Track purchase order status and procurement milestones, ensuring information is accurately maintained in procurement trackers, reports, and dashboards.
• Monitor supplier deliverables, including documentation, technical submissions, certifications, and contractual deliverables, and support follow-up activities where required.
• Coordinate internal and external document workflows between Procurement, Engineering, PMO, Finance, Legal, Project Teams, and suppliers.
• Support Procurement Specialists in the preparation and administration of procurement documents, including RFIs, RFQs, RFPs, bid evaluations, purchase orders, contract documentation, and award packages.
• Coordinate internal reviews, approvals, and governance requirements to ensure procurement activities progress efficiently and remain compliant with established procedures.
• Maintain procurement records, databases, trackers, and document repositories to ensure information accuracy, completeness, and traceability.
• Prepare and maintain procurement dashboards, KPI reports, metrics, and management reporting packages.
• Monitor the progress of procurement activities and identify potential schedule risks, bottlenecks, or issues requiring management attention.
• Prepare regular status reports, presentations, and summaries for Procurement Management, Project Teams, and other stakeholders.
• Support action item tracking and follow-up activities to ensure procurement commitments, approvals, and deadlines are achieved.
• Coordinate communications and information flow between Procurement, Engineering, PMO, Finance, Legal, suppliers, and other stakeholders as required.
• Assist with the resolution of procurement process issues and escalate matters to the responsible Procurement Specialist or Procurement Manager when appropriate.
• Support continuous improvement initiatives related to procurement processes, reporting, documentation management, and governance practices.

Qualifications•   

• Bachelor's degree or college diploma in Supply Chain Management, Business Administration, Procurement, Project Management, Engineering, or a related field.
• One to three years of experience in procurement, supply chain, project coordination, contract administration, project controls, or a similar coordination role.
• Strong organizational, planning, and time management skills.
• Experience managing multiple priorities, work packages, and deadlines simultaneously.
• Experience with procurement systems and ERP platforms such as Oracle, SAP, or equivalent.
• Advanced proficiency in Microsoft Office applications, particularly Excel.
• Strong verbal and written communication skills.
• Ability to coordinate effectively across multiple internal stakeholders and functions.
• Experience maintaining schedules, trackers, dashboards, reports, and KPI metrics.
• Strong attention to detail and document management skills.
• Knowledge of procurement processes, sourcing activities, contract administration, and supplier deliverables.
• Ability to work independently and proactively identify and resolve issues.
• Fluency in English is required for this position, as you will interact with English-speaking suppliers, stakeholders or clients