Administrative Assistant

Firm Overview

Verition Fund Management LLC (“Verition”) is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Fixed Income & Macro, Event & Multi-Asset RV, Equity L/S & Capital Markets, and Quantitative Trading.

Role Overview

Verition is seeking an organized, proactive Administrative Assistant to provide dedicated administrative and logistical support to a Business Head. The role involves extensive calendar management, meeting coordination, travel arrangements, and expense administration, helping manage competing demands efficiently.

The ideal candidate demonstrates sound judgment, strong attention to detail, and the ability to anticipate needs and adapt to changing priorities. This opportunity is suited to candidates with 0 -5 years of relevant experience who are eager to learn, take ownership, and build strong working relationships in a fast-paced environment.

Responsibilities

• Manage the Business Head’s calendar, coordinating internal and external meetings across time zones, resolving scheduling conflicts, and accommodating changing priorities.
• Coordinate meeting logistics, including conference room reservations, attendee communications, materials, and catering as needed.
• Arrange office access and visitor passes, reserve office space and meeting rooms, and liaise with reception and office management to ensure a seamless experience for the Business Head and guests.
• Make lunch and dinner reservations and coordinate catering, accounting for timing, location, dietary requirements, and attendee preferences.
• Arrange travel and accommodations for candidates attending interviews with the Business Head, prepare itineraries, communicate logistical details, and manage changes as needed.
• Reconcile corporate credit card transactions, collect receipts, prepare expense reports, and resolve discrepancies in accordance with firm policies.
• Maintain accurate records of reservations, travel arrangements, and expenses, ensuring timely follow-through on outstanding items.
• Coordinate with colleagues, internal support teams, and external vendors on the Business Head’s behalf.
• Anticipate scheduling and logistical needs, identify potential issues, and take initiative to keep the day running smoothly.
• Handle ad hoc administrative requests and projects, managing confidential information with discretion and professionalism.

Qualifications

• 0-5 years of experience in administrative support, executive assistance, or a related role; recent graduates are welcome to apply.
• Strong organizational and time management skills, with the ability to prioritize competing requests and meet deadlines.
• Excellent attention to detail and a commitment to accuracy across scheduling, reservations, travel, and expenses.
• Excellent written and verbal communication skills and a professional approach to interacting with colleagues, candidates, and external contacts.
• Sound judgment and discretion when handling confidential or sensitive information.
• A proactive, service-oriented approach, with the ability to anticipate needs, solve problems, and follow tasks through to completion.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and the ability to learn new systems quickly.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment, remaining composed and adaptable as priorities change.
• Strong work ethic, intellectual curiosity, and a willingness to learn and take on new responsibilities.
• Experience with calendar management, travel booking, or expense reporting systems is a plus; financial services experience is helpful but not required.

The annual base salary range for this position is $80,000 to $100,000 (USD). In addition to base salary, this position is eligible for a discretionary performance bonus and a comprehensive benefits package. Actual compensation offered to the successful candidate will be determined based on a variety of factors such as geographic location, work experience, qualifications, and skill level.