Entry Level Accounting Specialist (Finance)

Job Description
Accounting Specialist
Employment Type: Full-Time
On-Site
Accounting & Finance / Human Resources
Reports To: Group Chief Financial Officer
Our client is an established international manufacturing and industrial technology organization with operations in North America and Europe. The company provides advanced automation, machinery, and engineered solutions supporting industrial and manufacturing customers across multiple markets. S. operation is based in
Charlotte, North Carolina
, and works closely with its international headquarters and other global operations.

S. and international teams. The Accounting Specialist plays a key role in supporting the company's day-to-day financial operations, including accounts payable, vendor management, financial reconciliation, payroll administration, employee expenses, benefits administration, and financial reporting
. This position requires someone who is highly organized, detail-oriented, comfortable handling confidential financial and employee information, and capable of managing a variety of accounting and administrative responsibilities.

Accounts Payable & Vendor Management
Maintain accurate vendor records, including contact information, W-9s, and banking details. Respond to vendor payment inquiries and ensure compliance with internal accounting policies. Accounting Records & Financial Reconciliation
Maintain accurate and organized financial records in accordance with company policies and regulatory requirements. Perform monthly reconciliations of bank accounts, credit cards, and accounts payable. Monitor daily banking activity and record ACH and wire transactions.

Prepare reconciliation reports and supporting schedules for internal audits and financial reporting. Assist with general ledger entries and accruals and maintain appropriate supporting documentation. Payroll & Timekeeping Administration
Enter and confirm payroll information, including hours worked, PTO, holidays, bonuses, commissions, and deductions. Ensure new employees are accurately established within the payroll system, including tax information, compensation, and benefit deductions. Work with HR and management to resolve missed punches, payroll discrepancies, and policy exceptions.

Verify receipts, supporting documentation, budgets, and compliance with company policies. Apply appropriate accounting codes and route expenses through established approval workflows. Maintain organized employee records in both digital and physical formats. Assist employees in obtaining missing receipts, tax documents, benefit forms, and other required documentation. Provide administrative support for employee benefit programs, including health insurance, 401(k), and PTO
. Respond to employee questions regarding payroll, pay statements, tax deductions, PTO, and benefits.

Escalate more complex payroll or benefit matters to HR management or external providers when appropriate. Reporting & Process Improvement
Assist with monthly and quarterly financial reporting, including
AP aging, cash flow summaries, and expense tracking
. Monitor invoice and payroll processing timelines. Identify opportunities to improve accounting and administrative processes. Maintain accurate documentation and a clean audit trail. Participate in finance and HR-related projects, including software implementations and policy updates.

Bachelor's degree or higher in
Business Administration, Accounting, Finance, or a related discipline
.
~3+ years of accounting and financial controlling experience.
~ Experience with ERP/accounting systems;
Sage 100 or a similar platform is preferred.
~ S. accounting principles, particularly accounts payable, payroll, expense management, and compliance.
~ Experience with payroll and timekeeping systems.
~ Familiarity with ACH payments, wire transfers, banking transactions, and account reconciliations.
~ Proficiency in
Microsoft Excel
, including formulas, tables, filters, and basic financial reporting.
~ Comfortable working with Microsoft Office and Google Workspace.
~ Strong document and records management skills.

Ability to take ownership of responsibilities and work with minimal supervision
Language: Fluent/native-level English required; Italian is a plus.

Training: On-the-job training will be provided, including training with management in Charlotte and internationally as needed
\nCompany Description
At Quanta we dedicate all of our attention to the Human Capital. We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions. Our primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.

We are a team of people with international backgrounds, different expertise and seniority. Our approach is very personable and we obsess over one constant: uncompromising quality. At Quanta we dedicate all of our attention to the Human Capital.

We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions.\r\n\r\nOur primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.\r\n\r\nWe are a team of people with international backgrounds, different expertise and seniority. Our approach is very personable and we obsess over one constant: uncompromising quality.