Executive Assistant - Industrials

Title: Executive Assistant

Department: IB Industrials

Location: New York

Job Summary

We are seeking a highly organized detail oriented Executive Assistant to provide support within our Investment Banking division. Looking for a proactive, resourceful candidate.  Being able to manage multiple priorities in a fast-paced environment.  This role is essential in ensuring seamless day-to-day expenses and travel for Investment Bankers.

Primary Responsibilities

• Supporting Investment bankers from senior to junior level.
• Manage complex calendars, prioritize meeting requests, and coordinate internal/external appointments across multiple time zones.
• Arrange heavy domestic and international travel logistics, including flights hotels, and ground transportation.
• Process expense reports using Concur.
• Maintain and update executives CRM system with client information and meeting notes.
• Hours are 9 am- 5 pm

Required Background/Skills:

• Five plus years of administrative experience, supporting professionals in Investment Banking or Financial Services.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).  Experience using Concur and CRM platforms is preferred.
• Demonstrates a high level of integrity and professionalism.
• Strong written and verbal skills.
• Highly organized, with attention to detail and a proactive approach to problem-solving.

Salary Range: 100-120k range, overtime eligible

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