Coordinator, Talent

Job Title: Coordinator, Talent
Job Id :26-05676
Location: HOUSTON, TX
Duration: 06 months on W2 contract
Description:
A Talent Coordinator supports the recruitment and talent acquisition team by managing administrative tasks throughout the hiring process. Responsibilities include scheduling interviews, coordinating communication between candidates and hiring managers, maintaining applicant tracking systems, and ensuring a smooth and professional candidate experience. The role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment.
I am looking for someone who will be a strong addition to our eight-person Talent Coordinator team. This person will report directly to me and support three Market Areas, so they will need to be comfortable managing a busy desk and balancing several priorities at once.
Essential Duties and Responsibilities

• Schedule candidates for interviews with hiring managers, including in person and web-based interviews
• Facilitate candidate travel
• Avail self to candidate to answer logistical questions regarding interview
• Assist candidates in interview preparation
• Drive communication between the candidate, hiring manager and recruiter during this phase of the process
• Create internal and external flyers, postcards and all marketing material for job postings
• Attend Hiring Events and Job Fairs as an ambassador for WM (when applicable)
• Process Relocation for Candidates Relocating once Hired
• Initializes self-learning of processes and procedures
• Participates in Recruiter Training and Mentor Relationship
• Researches talent best practices and searches for innovative recruitment solutions

• The right candidate will be detail-oriented, organized, and proactive, but also someone who can think independently and doesn't need constant direction to keep things moving. I want someone who can identify what needs to be done, prioritize their workload, follow through on commitments, and know when to ask questions or escalate an issue.
• Since the team works remotely, self-discipline and time management are especially important. The candidate should be able to stay focused despite distractions, remain engaged with the team, and consistently meet deadlines and expectations.
• The candidate should also be proficient in Microsoft Outlook and Teams, as both tools are used regularly for communication, scheduling, organization, and collaboration. They should be comfortable managing a busy Outlook calendar and inbox, navigating Teams, communicating through chat and meetings, and using these tools to stay organized and responsive.
• Most importantly, I am looking for someone who communicates professionally and understands the importance of providing a great experience to candidates, recruiters, hiring managers, and teammates, even when the workload is high.
• Most have 2-3 years experience in an office setting.