Office Assistant

Job Summary

The Office Assistant supports the office by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.

Job Responsibilities

• Support daily office operations including reception, hospitality, and facilities upkeep.
• Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
• Process expense reimbursements.
• Assist with tracking budgets and expenditures.
• Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
• Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
• Schedule meetings, prepare materials, and coordinate travel arrangements.
• Provide backup for administrative support and serve as office operations lead when needed.
• Support internal events and special projects, including office renovations.
• Maintain office-specific databases and perform routine data entry.

Knowledge, Skills and Abilities

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle confidential information with discretion.
• Able to lift and carry up to 20 lbs. safely.
• Flexible working overtime when needed.

Education

A high school diploma or GED is required. A bachelor’s degree is preferred.

Experience

Requires a minimum of three (3) years of relevant administrative experience.