Human Resources and Office Administrator

The Office & Human Resources Administrator keeps Sea Pointe Design & Remodel’s offices running smoothly day to day and provides administrative support across HR and operations. This is a hands-on, execution-focused role: office management, vendors, supplies, and equipment, while handling core HR administration such as personnel records, onboarding paperwork, and benefits coordination. The Office & HR Administrator is often the first point of contact for employees and vendors at our offices.

The role works closely with the Director of Finance & Accounting and leadership team members, serves as the in-house systems administrator and liaison to our managed IT provider, and coordinates with outside vendors to keep people, spaces, and equipment ready for work. Office Operations & Facilities
Manage day-to-day logistics for both office suites, including the design showroom, keeping spaces clean, stocked, organized, and client-ready. Maintain office and kitchen supply inventory and place orders within budget.

Serve as point of contact for building management, keys and door access, and emergency procedures. Coordinate printer fleet service, supplies, and conference room setup for meetings and client presentations. Track office-related vendor contracts, service agreements, and renewal dates. Administrative & Operations Support
Provide administrative support to the Director of Finance & Accounting and leadership team members, including scheduling, document preparation, and follow-up on action items.

Maintain organized company files, shared drives, and document templates so staff can find current versions quickly. Identify recurring administrative bottlenecks and suggest practical fixes to leadership. HR Administration & Compliance Support
Coordinate benefits administration tasks with our third-party vendor, including enrollments, changes, COBRA notices, and open enrollment logistics. Process 401(k) enrollments and changes at hire and termination.

Recruiting & Onboarding Support
Post approved job listings, manage the BambooHR applicant pipeline, and schedule interviews with hiring managers. Run the new hire onboarding checklist: paperwork, workspace, equipment, system access requests, and first-day orientation. Run the offboarding checklist: equipment return, access removal requests, and final paperwork. Help keep employee data consistent between BambooHR and the payroll system. Code and submit office-related invoices and receipts, and reconcile office purchases on the company card.

Prepare Compensation One Sheets for annual reviews using data provided by Finance. Technology & Equipment Coordination
In-house administrator for company systems, applications, and subscription based platforms. Create, configure, and deactivate user accounts, permissions, and MFA for new hires and departures in coordination with the managed IT provider, and confirm access is in place on day one. Maintain the company inventory of computers, phones, and accessories, including who has what and when it was issued.

Track software licenses and subscriptions and flag unused seats or upcoming renewals. Distribute company announcements and policy updates as directed by leadership. Administer employee surveys and compile results for leadership. Authorized to purchase office supplies and routine office services up to $500 without prior approval. Authorized to schedule and coordinate directly with approved office, facilities, and IT vendors. Recommends process improvements and new vendors to the Director of Finance & Accounting for approval.

Performance Objectives
Offices are stocked, clean, and client-ready every business day. New hires have paperwork, workspace, equipment, and access ready on day one. Ensures company compliance regarding all labor law matters and training requirements.

Office spending stays within the approved budget.
5-7 years of experience in office administration, HR administration, or operations support; HR certificate a plus.
~ Experience with an HRIS such as BambooHR, and proficiency in Microsoft 365, especially Excel and Outlook.
~ Experience administering user accounts and permissions in business software such as Microsoft 365, plus basic tech troubleshooting.
~ Proven discretion handling confidential employee information.
~ Bilingual in English and Spanish (spoken and written) a plus.