Finance Administrator

The closing date for completed applications for this post is 9am on Wednesday 23 September 2026, and it is anticipated interviews will take place on Wednesday 07 October 2026.

Hours: Thursday and Friday, 9am - 5pm (14 hours per week)

Salary: £28,453 - £33,030 (SCP 18 - 25) - pro rata for part time hours

JOB DESCRIPTION:

Assist the Finance Team with tasks relating to the finance function:

· Preparation of financial costings and reports

· Provide information required in respect financial functions

· Maintain and update internal processes (Finance Manual/Systems Notes)

· Provide cover, when required, for month end pension and ledger closedown processes

Maintain employee data records:

· Review pension contribution files

· Update overtime file and submit regularly to the EHHROD

Administer Young People’s weekly pocket and success monies:

· Process young people’s weekly pocket and success monies and balance weekly

Prepare weekly petty cash reimbursement:

· Process petty cash transactions to reimburse weekly imprest

Monitor weekly petty cash receipts:

· Maintain weekly monitoring of petty cash receipts

· Submit monthly returns to the EHHROD

Process journal entries (nominal ledger):

· Process monthly journals for salaries, young people’s pocket monies and miscellaneous transfers

Process and monitor financial transactions in relation to Purchase Ledger, Sales Ledger, Cashbook and Petty Cash:

· Process supplier invoices (creditors)

· Raise customer invoices (debtors) and assist with debtor queries

· Maintain cash book and process bank transactions (receipts and payments)

· Arrange weekly cheque reimbursement for petty cash imprest

Administration of Pre-paid Business Cards:

· Process journal transactions in respect of purchases

· Replenish top-ups and monitor receipts

· Maintain financial records for all transactions

All the above duties should be carried out in line with Rossie Young People’s Trust Financial Regulations, policies and procedures. 

Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties.  All the above duties will be carried out in line with Rossie policies and procedures. 

PERSON SPECIFICATION:

Experience (Essential):

• Working to strict timescales

• Working in office environment

Skills (Essential):

• IT skills

• Organisational and planning skills

• Accuracy and good attention to detail

• Communication skills

• Numeracy skills

• Administrative skills

• Filing systems and record keeping

Skills (Desirable):

• Good information presentation skills

Qualities (Essential):

• Integrity/honesty

• Flexible approach

• Ability to multi-task

• Friendly, welcoming and professional

• Positive attitude

• Working on own initiative as well as part of team

• Confidentiality

• Reliable

• Self-motivated
  

Qualities (Desirable):

• Methodical approach to working
  

Full Clean Driving Licence - Essential