Admin Coordinator

Admin Coordinator

Location: Reading

Contract Type: Temporary

Contract Length: 6 months

Hourly Rate: 15.00

Working Pattern: Full Time

Upon application for this role you will receive a text message/email link to engage with our AI agent, please complete this to enhance your application

Key Responsibilities:

• Maintain an effective filing and archiving system for the Sales teams
• Ensure the Sales pages of the internal intranet are up to date and relevant.
• Gather and collate key performance data into prescribed presentation formats.
• Create and maintain a comprehensive PowerPoint library of all presentation materials from Sales Team Meetings for team utilisation.
• Manage and control the Sales Team budget, highlighting any issues to management.
• Coordinate group budget submissions, including pre-planning budget cycles and supporting monthly tracking and review meetings.
• Analyse expenditure, liaise with Finance to resolve queries, and ensure accurate financial processing.
• Update relevant forms within the system in collaboration with other departments.

Project Management Support:

• Provide project management support and coordination for Sales Team projects, ensuring adherence to budgets and timelines while addressing any issues that arise.
• Take specific responsibility for managing certain tasks within key projects as directed.
• Collaborate with the Sales Director on related topics, ensuring seamless integration across departments.

Team Support:

• Serve as the key internal point of contact for the Sales team, facilitating communication with other operational and support functions.
• Act as the principal contact for network management, events, and stakeholder coordination.
• Communicate key messages within the department, including preparing summary presentations as required.
• Support the Director of Sales and other department managers with presentations and materials for relevant meetings.
• Provide general administrative support to the Management Team, which may include ad hoc typing, post management, and invoicing.
• Coordinate weekly and monthly meetings, including agenda preparation, material gathering, minute-taking, and follow-up on agreed actions.

Qualifications and Requirements:

• Minimum of 1-2 years of related experience in an administrative role, preferably within the automotive sector.
• Proficiency in MS Office applications, and experience of SAP is desirable
• Strong organisational skills with the ability to work independently under supervision.
• Basic knowledge of project management principles and practises.
• Excellent communication and interpersonal skills, with a proactive attitude and high level of self-motivation.
• Ability to maintain confidentiality and manage sensitive information.

This role presents an excellent opportunity for an individual looking to contribute to a dynamic Sales team within a reputable organisation. Interested candidates are encouraged to apply promptly, as the selection process will be initiated immediately.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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