Executive assistant

Job Summary:

We are seeking a highly organized and proactive Executive Assistant with prior sales, account management, or business development experience to support executive leadership. This role does not require a technical background; however, the ideal candidate should be able to quickly understand technical concepts, communicate effectively with technical teams, and coordinate with clients and internal stakeholders.

Key Responsibilities:

• Provide executive-level administrative support, including calendar management, travel arrangements, and meeting coordination.
• Assist with sales operations, client communications, and follow-up activities.
• Prepare presentations, reports, proposals, and meeting notes.
• Coordinate with technical teams to gather project updates and communicate them effectively to clients and stakeholders.
• Track sales opportunities, customer interactions, and executive action items.
• Manage confidential information with professionalism and discretion.
• Support business development initiatives and help maintain strong client relationships.
• Organize executive meetings, prepare agendas, and ensure timely completion of follow-up actions.
• Assist in contract documentation, proposal submissions, and other business operations as needed.

Required Qualifications:

• Bachelor''s degree in Business Administration, Marketing, Communications, or a related field.
• 2–5 years of experience as an Executive Assistant, Sales Coordinator, Account Coordinator, Business Development Coordinator, or similar role.
• Prior experience supporting sales or business development functions is highly preferred.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Ability to understand and grasp technical products, services, and business discussions without being a technical expert.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Zoom.
• Experience with CRM platforms (Salesforce, HubSpot, or similar) is a plus.

Preferred Skills:

• Strong interpersonal and stakeholder management skills.
• Ability to work independently in a fast-paced environment.
• Attention to detail and excellent follow-through.
• Professional demeanor with strong problem-solving abilities.
• Comfortable interacting with executives, clients, and technical teams.

Ideal Candidate Profile:

• Has a background in sales, customer success, business development, or account management.
• Is naturally organized and proactive.
• Can understand technical discussions well enough to coordinate between executives, engineers, and clients.
• Excellent communicator who can represent executive leadership professionally.
• Thrives in a dynamic, growth-oriented environment.