Office Administrator

Office Administrator & Operations Coordinator

Austin, TX (Onsite)
$50,000 – $65,000 + Benefits (Non-Exempt, OT Eligible)

Overview

Our client, a growing Japanese semiconductor company, is opening a new Austin office and is hiring an Office Administrator & Operations Coordinator to support daily office operations, inventory coordination, and cross-functional administrative functions.

Key Responsibilities

• Provide general office support (phones, mail, supplies, filing, scheduling, meeting coordination)
• Support travel arrangements (domestic & international)
• Maintain office equipment, shipping supplies, and manage outgoing shipments
• Take meeting minutes and maintain documentation/records
• Support inventory tracking, purchasing, and vendor coordination
• Prepare purchase orders, invoices, and procurement documentation
• Track assets, parts, and inventory records
• Coordinate with suppliers and Japan HQ on orders, pricing, and delivery schedules
• Assist with contract renewals (insurance, leases, benefits, etc.)
• Support Field Service Engineers and cross-functional teams
• Ensure accuracy, confidentiality, and timely reporting

Requirements

• Bachelor’s degree required
• 1–2 years office administration or operations experience
• Microsoft Office proficiency (Excel, Word, Outlook)
• Strong organization, multitasking, and communication skills
• High attention to detail and confidentiality
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Manufacturing, logistics, or technical environment experience
• Inventory, purchasing, or procurement exposure
• Experience working with international teams (Japan HQ a plus)