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Schemes and Grants Administrator

Scottish Government OGD RecruitmentGlasgow🇬🇧United Kingdom

Quick overview

SeniorityMid Senior
Work modeHybrid
LocationGlasgow, United Kingdom
RecruitingMicrosoft ExcelMicrosoft Office

Job description

Job description
The Schemes and Grants Team sits within the Business and Operations Unit of the Directorate for Bus, Concessionary and Active Travel. The Unit is responsible for the administration and management of Scotland's National Concessionary Travel Schemes and the provision of grant funding to bus operators across Scotland.
  • Responsibilities

  • Provide administrative support for the delivery of grants paid to bus operators and other delivery partners. Undertake regular assurance checks and validation activities to ensure grants applications and supporting evidence meet required standards.

  • Provide administrative support relating to our Concessionary Travel Schemes, assisting with signing bus operators up to our Schemes and ensuring key documents are completed and recorded correctly.

  • Support the maintenance of accurate operator and scheme records within team databases and back-office systems, ensuring information is kept up to date to enable timely and accurate payments.

  • Support the preparation of routine reports, correspondence and management information for the Schemes and Grants Team.

  • Support the Schemes and Grants Team with business-as-usual activities, bus operator data maintenance, customer and stakeholder enquiries, and the resolution of routine queries relating to concessionary travel schemes and operator grants.

Success profile
Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.
Experience

  • Excellent organisational skills, with the ability to manage a varied workload and work effectively using your own initiative.

  • Strong communication and interpersonal skills, with experience of responding to enquiries and building effective working relationships.

  • Good attention to detail and experience of working with data, records or administrative processes, ensuring information is accurate and up to date.

  • Proficient in Microsoft Office applications, particularly Outlook and Excel, with the ability to manage information and support administrative processes efficiently.

Behaviours:
  1. Making Effective Decisions – Level 1
  2. Delivering at Pace – Level 1
  3. Working Together – Level 1
  4. Managing a Quality Service – Level 1
Find out more about Success Profiles.
How to apply
Apply online, providing a CV and supporting statement (of no more than 1500 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an interview and (insert assessment type). Assessments are scheduled for w/c (TBC) however this may be subject to change.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.

About us
Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment.

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.

Transport Scotland staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location.

Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Sponsorship
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

Further information
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

For more information on this role, please contact Aziz Karsli by email at aziz.karsli@transport.gov.scot

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