Director of Facilities

Job Category: Maintenance & Handyperson Services,Management - Schools
The School
Brisbane Grammar School is a non-denominational boys' school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.
Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.
Job Description Purpose
Develop and implement the strategy for the Facilities Department that is aligned with the School's Strategy, Master Plan and annual capital works objectives. Oversee the safe, effective and sustainable operation of the School's facilities, grounds and related services. Ensure facilities meet health and safety standards and comply with legal requirements. Develop and implement comprehensive maintenance, asset renewal and capital works plans.
Ensure the Facilities Department remains strategically aligned with the School's current and future needs through ongoing review of its structure, service delivery model, work practices, workforce capability and operational efficiency. Take a broad and future-focused approach to reviewing technology, automation, artificial intelligence, mechanical aids, robotics and other emerging solutions that may improve safety, productivity, sustainability, service quality and value for money.
The role has overall responsibility for the School's maintenance, grounds and cleaning functions, ensuring each area is effectively structured, resourced, coordinated and managed to meet operational, safety and service requirements.
Key Accountabilities
Strategy, Structure and Continuous Improvement

• Assess current and future workforce and capability requirements and recommend changes to the department's structure, responsibilities and work practices where needed.
• Develop evidence-based recommendations and business cases for solutions that may improve safety, efficiency, sustainability, service quality, workforce productivity and the experience of the School community.
• Lead continuous improvement initiatives that strengthen service delivery, productivity, operational effectiveness and value for money.
• Monitor developments in facilities management, education, technology and related industries and assess their potential application within the School.
• Plan and oversee the responsible introduction of approved innovations, including appropriate consultation, risk assessment, training, change management and evaluation of outcomes.
• Regularly review the Facilities Department's structure, operating model, roles, responsibilities and allocation of resources to ensure the department remains relevant, efficient and responsive to the School's evolving needs.
• Take a broad approach to evaluating technology, automation, artificial intelligence, data and digital systems, mechanical aids, robotics and other emerging solutions across all Facilities functions.

Operations and Asset Management

• Coordinate maintenance, grounds and cleaning activities as integrated Facilities services, with clear responsibilities, priorities, service standards and performance measures.
• Develop an administrative operating model that supports the safe and efficient running of the Facilities Department.
• Develop and implement a comprehensive facilities maintenance plan covering preventive maintenance, repairs, asset turnover and upgrades.
• Ensure cleaning services support hygiene, health, safety, presentation and the effective use of School facilities, including routine operations, events and periodic deep cleaning.
• Ensure all programs support safety, presentation, usability, sustainability and the operational requirements of the School.
• Establish maintenance priorities, service standards, inspection programs and asset renewal plans that support safe, reliable and cost-effective operations.
• Lead the management and presentation of the School's grounds, gardens, landscaping, sporting fields and external areas.
• Lead the School's cleaning function and ensure appropriate cleaning standards, schedules, staffing arrangements, equipment, supplies and quality assurance processes are in place.
• Lead the School's maintenance function, including planned, preventive, reactive and condition-based maintenance across buildings, infrastructure, plant, equipment and services.
• Monitor maintenance requests, response times, outstanding work, asset condition and contractor performance, and address recurring or systemic issues.
• Monitor the assignment and prioritisation of work to support safety, efficiency and effective facility operations.
• Oversee the daily delivery of maintenance, grounds and cleaning services across all School facilities, including classrooms, offices, athletic facilities, sporting fields, gardens and external areas.
• Regularly review the structure, capability, staffing profile, work allocation and use of internal and external service providers across maintenance, grounds and cleaning to ensure the model remains relevant to the School's needs.
• Review cleaning, maintenance and ground keeping methods, service delivery models, technology, automation, mechanical aids and robotic solutions to improve consistency, efficiency, safety and value for money.
• Review grounds equipment, irrigation, work practices, mechanical aids, automation and robotic solutions to improve safety, productivity and environmental performance.
• Lead, manage, develop and support employees and contractors across maintenance, grounds and cleaning, including workforce planning, role clarity, performance expectations, capability development and participation in the Professional Growth Program.
• Promote a culture of safety, teamwork, accountability, innovation and continuous improvement.

Budget and Resource Management

• Develop and manage the Facilities Department budget and oversee purchasing and inventory of maintenance supplies, equipment and services.
• Ensure resources are used cost-effectively and identify opportunities for savings and efficiency improvements.
• Work with the Director of Finance and Financial Performance Manager to develop a balanced, pragmatic multi-year investment schedule.

Project Management

• Plan, coordinate and oversee capital improvement projects, including renovations, new construction and major repairs.
• Develop project scopes, budgets and timelines aligned with the School's strategic goals and project management framework.
• Manage project governance, stage gates, reporting, scope, site inspections and resolution of issues.
• Ensure projects comply with building codes, safety regulations and School policies, and provide regular progress reports to stakeholders.

Contractor and Supplier Management

• Select, negotiate with and oversee external contractors and service providers for maintenance, repairs and capital projects.
• Work with Procurement to manage contracts, tender schedules, contractor performance and compliance with induction, insurance, safety, legislation and project requirements.

Safety, Security and Emergency Preparedness

• Ensure staff understand and comply with safety and emergency preparedness plans and support regular inspections and drills.
• Coordinate security measures to protect the School community and property, including patrol requirements and security infrastructure.

Environmental Sustainability

• Promote and implement sustainable facilities practices, including energy conservation, waste reduction and environmental protection, aligned with the School's sustainability plan.
• Identify opportunities to improve energy efficiency through monitoring, technology and review of utilities arrangements.

Communication and Collaboration

• Serve as the primary point of contact for facilities-related matters and collaborate with School leaders, staff and other stakeholders to understand and address needs and priorities.
• Coordinate facilities timelines and projects to minimise disruption to School operations and activities.
• Support event planning and delivery by coordinating facility use and logistics with other departments.

Student Safeguarding
All staff are required to act in ways that promote student safety, demonstrate appropriate professional boundaries, and model respectful behaviour at all times. Any conduct that compromises, or could reasonably be perceived to compromise, the safety or wellbeing of students is not acceptable.
Health and Safety
As an employee you must take reasonable care of your health and safety and those around you, including fellow staff, students and members of our community. All staff are required to comply with reasonable health and safety instructions, policies and procedures issued by the School and in accordance with legislation.
Desired Skills and Experience Qualifications and Experience

• Bachelor's degree in facilities management, engineering, business administration or a related field.
. click apply for full job details