Wildfire Administrative Assistant

Division/Department: Resource Management / Forestry - Onsite

Location: Fond du Lac Resource Management and Tribal Court Building – As designated

Reports To: Wildfire Supervisor

Probationary Period: 90 days – Full time; 120 days – Part time

FLSA Status: Non-Exempt (hourly)

Classification: Non-Child Related CB

Driver’s License: Level 1 - Driver’s License Required.

Rate of Pay: $17.31 ` $19.47

• Files Accomplishment reports for fuels and prevention projects
• Files and organizes receipts for wildfires, both local and off-unit.
• Assists the Wildfire supervisor with ensuring invoices for fire suppression are sent in a timely, professional manner
• Assists Wildfire Supervisor with handling IQCS and CHS statuses of wildfire staff.
• Is contactable and available to produce copies of files such as receipts, Travel forms, reports, purchasing forms, and other documentation as needed.
• Assists Wildfire Supervisor with tracking budgets.
• Takes meeting notes
• Delivers and picks up supplies and needed or requested.
• Maintains files regarding equipment readiness and needs
• Assists the Wildfire Supervisor with documenting wildfire personnel status, availability, time and files.
• Works with Wildfire supervisor and Fuels Technician to document fuels projects and wildfires with programs such as InForm, NFPORS, ArcCollector, and Survey123
• Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.
• Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.
• Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.
• Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.
• Maintains a clean and organized work area.
• Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.

• Valid Driver’s License issued in the US is required.
• High School Diploma or equivalent is required.
• Office experience, telephone experience, and knowledge of office machines are required.
• Experience in purchasing, paying invoices, and maintaining inventory is required.
• Knowledge of computer applications to include word processing, databases and/or data entry, Spreadsheets and Microsoft Outlook is required.
• Experience utilizing and maintaining file organization systems is required.
• Experience in creating a manual or electronic filing system is desired.
• Meeting NWCG FFT2 qualifications is desired.
• Operations consist of shift work; seven days a week and on holidays.
• Ability to communicate effectively orally and in writing is required.
• Ability to work independently and establish priorities is required.
• Attention to detail and accuracy is required.
• Ability to establish professional and harmonious working relationships on all projects and with all parties involved.
• Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.
• Subject to pre-employment and annual background checks.
• Subject to immunization review and submitted proof of required vaccinations
• Travel is required.

           PHYSICAL REQUIREMENTS:

• Normal physical requirements