EDMS (OnBase) Project Manager

Role - EDMS Project Manager

Location - Remote (USA)

Full Time

Job Summary

• Lead multiple complex EDMS (OnBase) projects across a multi-vendor ecosystem, from initiation through implementation and stabilization.
• Develop and maintain integrated, logic driven project schedules using Microsoft Project or ADO Project Management tools including critical path analysis, sprint management, and baseline control.
• Communicate with the company and project team leadership, measuring and sharing project metrics/status; recommend program changes as needed
• Actively manage project teams to meet committed dates; identify schedule risk early and drive corrective action.
• Apply formal stage gate governance, ensuring entry/exit criteria, readiness reviews, approvals, and quality checks are completed before advancing phases.
• Enforce disciplined change control, including scope, schedule, and cost impacts, with documented approvals.
• Own and actively manage RAID logs, ensuring risks and issues are clearly articulated, mitigated, and escalated when appropriate.
• Coordinate delivery across multiple workstreams, vendors, and functional teams.
• Partner directly with state clients, ecosystem vendors, and internal leaders to plan, prioritize, and deliver system changes.
• Serve as the primary point of communication for project status providing clear, accurate, and transparent updates to stakeholders at all levels.
• Assign and manage resources; mentor team members; and act as an escalation point for delivery challenges.
• Monitor delivery performance against contractual commitments, SLAs, budgets, and regulatory timelines.
• Support capacity planning and workload balancing projects, defects, and operational work.
• Collaborate with peer project managers to align resources, dependencies, and priorities across the program.

Requirements

• Bachelor s degree or equivalent experience.
• 10+ years of progressive project management experience, including leadership of large, complex, multi-vendor software delivery initiatives.
• Deep experience leading OnBase or other EDMS software migration projects.
• Experience with multi-tenant SaaS software delivery model.
• Demonstrated mastery of end-to-end SDLC execution (required).
• Proficient in ADO Project Management, including Agile Planning with Azure Boards.
• Experience delivering Medicaid, MMIS, or other public sector healthcare systems
• Proven ability to build and maintain critical path schedules and manage teams to those schedules.
• Demonstrated success delivering projects on time and on budget in high pressure, client facing environments.
• Experience managing work within client/vendor delivery models.
• Proficiency with Microsoft Project (required)
• Strong experience managing RAID, change control, and executive level status reporting.
• Enterprise Search, Capture/OCR Solutions