Quick overview
Job description
Finance
Top Skills
• 2+ years’ experience in Finance, operations, space management, or events planning as long as it is relevant to the requirements of the job.
• High level of proficiency in Microsoft Suite and familiarity with AI tools preferable
• Excellent organizational skills with strong attention to detail with the ability to manage multiple projects simultaneously
Primary Responsibilities
Support the Americas Operations Space Management team with the following activities:
• Manage the onboarding process of Operations new hires and transfers.
• Process, track and manage weekly onboarding of hires and off-cycle onboarding of Campus Recruiting programs
• Submit requests via system and coordinate deliverables with all relevant departments
• Work with Department Managers/Leads to collect information, confirm seat placements and technology, and identify space requirements and issues
• Leverage space occupancy reporting dashboards and metrics to create presentations highlighting key insights
Support the Americas Operations People and Culture team with the following activities:
• Assist the team with logistics and execution of events and programming
• Conduct reach outs and perform cost analysis for event vendors
• Draft and edit communications related to upcoming events, programming and regionwide memos
• Provide onsite event support, including, but not limited to, event setup and takedown, run of show logistics and vendor point of contact
• Assist with program management deliverables for ongoing projects, including editing presentations, organizing execution timelines and reconciling data
Qualification & Skills:
• B.A or B.S degree or equivalent military experience
• High level of proficiency in Microsoft Office and PowerBI (intermediate to advanced working knowledge of Outlook, Excel, PowerPoint and PowerBI dashboards is a must)
• Very good communication skills, both oral and written
• Excellent organizational skills with strong attention to detail with the ability to manage multiple projects simultaneously
• Strong interpersonal skills and the ability to work collaboratively with teams across different departments local and remote
• Previous experience in events planning or financial services is preferred
• Must be flexible with assigned duties and hours (Mon-Fri 8:30am-5:30pm)
All your information will be kept confidential according to EEO guidelines.